Volleyball Official Services

Fairfax County Public Schools and the County of Fairfax, Virginia, are issuing Request for Proposal (RFP) 2000004252 to establish a contract for interscholastic volleyball officials services for boys' and girls' high school volleyball games across all 25 FCPS high schools. The procurement seeks qualified vendors to provide Virginia High School League (VHSL)-certified officials for varsity, junior varsity, and freshman matches, with two referees required per standard match and additional officials for tournament and special events. Minimum qualifications require vendors to demonstrate a minimum of five years' experience providing volleyball official services, including at least two years specifically working with K-12 school districts, current VHSL certification with demonstrated ability to supply qualified officials for all scheduled contests, and submission of a minimum of three references with at least one from a K-12 school district. The resulting contract will be a firm-fixed price agreement with costs remaining firm for the first 365 days, with subsequent year adjustments potentially based on the Consumer Price Index (CPI-U) with supporting documentation. The contract term begins on the date of award and terminates June 30, 2029, with options for two additional three-year renewal periods at mutual agreement. Key deadlines include an optional pre-proposal conference on May 12, 2026, at 10:00 a.m. via Zoom, written questions due by May 15, 2026, at 5:00 p.m., proposals due electronically through the Euna Procurement (Bonfire) portal by May 28, 2026, at 5:00 p.m., finalist interviews scheduled for June 15, 2026, negotiations occurring June 22 through July 3, 2026, and contract award anticipated in July 2026 with services commencing in August 2026. Performance metrics include 100% official attendance, 95% on-time arrival, 100% VHSL compliance, 95% satisfactory game rule adherence ratings, and 98% assignment fulfillment, with failure to meet standards potentially resulting in written warnings, official replacements, probation, removal from assignments, financial penalties, or contract action.

The RFP does not specify set-aside designations or restrictions limiting responses to particular organization types; however, offerors must complete business classification designations indicating whether they are large, small, minority-owned, women-owned, or non-profit entities. The solicitation does not identify any incumbent vendors or current contractors in the provided documentation. Fairfax County Public Schools is an equal opportunity purchasing organization that does not discriminate against faith-based organizations or bidders based on race, religion, color, sex, national origin, age, disability, or any other basis prohibited by Virginia law. Contractors must maintain Commercial General Liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, naming FCPS as an additional insured, and must comply with Virginia Public Procurement Act requirements, federal compliance standards, drug-free workplace regulations, and immigration regulations. The RFP does not provide a specific award value or budget range in the available documentation, though monthly invoices must be submitted by the 10th of the following month with itemized costs by employee, department, date, and service type. The contract is subject to appropriation by the Fairfax County Board of Supervisors, with non-appropriation resulting in contract termination and written notice within 30 days.