Video Production Camera Equipment and Accessories

The Oklahoma A&M System, specifically Oklahoma State University, is seeking procurement of video production camera equipment and accessories through a Request for Quote (RFQ) solicitation number OSUA&M-RFQ-000719-2020. The procurement covers photographic, filming, video, and audio-visual presentation equipment, with a desired delivery date no later than October 15, 2019. Vendors must be Original Equipment Manufacturer (OEM) Authorized Channel Partners with appropriate certification and specialization levels to support product sales and pricing. The solicitation was opened on September 16, 2019, at 3:00 PM CDT and closed on September 24, 2019, at 3:00 PM CDT. The evaluation method will be Lowest and Best, with firm prices to be bid FOB Destination, including all packaging, handling, shipping, and delivery costs to OSU in Stillwater, OK. Bidders are required to complete and upload a Non-collusion Certificate and a Certificate of Compliance, with a warning that contact with end users, departments, or contracted parties during the bid and evaluation process may result in disqualification.

The RFQ does not explicitly mention specific set-aside designations or restrictions on responding organizations. Payment terms are structured as 0% 30, Net 30, and all inquiries during the bid process must be directed to Leigh James at OSU's A&M Systems Purchasing Department. While the exact award value is not specified, the procurement is for video production equipment, which typically represents a significant technology investment. The solicitation covers jurisdictions in Hughes County and the Welty CDP in Oklahoma, though the primary procurement point is Oklahoma State University in Stillwater. No incumbent vendors or existing technological infrastructure requirements are detailed in the available documentation. Vendors should be prepared to provide comprehensive video production camera equipment and accessories that meet the university's specific technical and operational requirements.