Vending Machine Relocation, Installation, Removal, Service & Repair C16-29875

The California Department of Rehabilitation has issued an Invitation for Bid (IFB #C16-29875) for comprehensive vending machine services across Los Angeles and Kern Counties. The procurement seeks a contractor to provide vending machine relocation, installation, removal, service, and repair for various facilities including state, federal, county office buildings, privately owned buildings, cafeterias, snack bars, and convenience stores. Specific service requirements include problem evaluation, consultation with Business Enterprise Consultants, and maintaining vending facilities. The bid submission deadline is April 14, 2016, at 2:00 PM, with bid opening occurring the same day. Contractors must demonstrate capability to provide detailed repair and maintenance services, including consulting on equipment operation and maintaining vending infrastructure. Key technical requirements include parts and materials charges that cannot exceed 20% of wholesale costs, with a maximum charge of $2,000 per job unless specifically approved by the Contract Administrator. Documentation requirements mandate submission of original receipts for parts and materials, with different documentation rules for items under and over $100.

The solicitation includes a Disabled Veterans Business Enterprise (DVBE) incentive program with a minimum 3% DVBE participation goal, indicating a preference for veteran-owned businesses. Contractors must maintain specific insurance coverage, including Commercial General Liability, Automobile Liability, and Workers' Compensation, each with limits of $1,000,000 per occurrence and $2,000,000 aggregate. The contract term spans from Department of General Services (DGS) approval through June 30, 2018, with an option to renew for one additional year under the same terms and conditions. The total contract amount is structured at $100,000 per fiscal year. Potential bidders must carefully review and comply with all insurance, documentation, and participation requirements to be considered for the contract. The procurement appears designed to ensure comprehensive, cost-effective vending machine management across multiple county facilities while providing opportunities for veteran-owned businesses.