Vehicles, equipment, attachments & related tools & accessories

The Palm Beach County Board of County Commissioners, Procurement Department, is soliciting pre-qualification responses for vendors to supply vehicles, equipment, attachments, and related tools and accessories under a term contract with individual delivery orders, with initial pre-qualification responses due August 14, 2026, at 4:00 p.m. Eastern time. A 5% local preference applies to vendors with permanent places of business in Palm Beach County or the Glades. The solicitation is non-exclusive; the County reserves the right to source goods through alternative vehicles, including State of Florida contracts, if lower pricing is available.

This is an ongoing pre-qualified vendor list model rather than a single-award contract. New vendors may submit pre-qualification requests at any time after the initial deadline for evaluation and addition to the pool. Individual delivery orders will be issued as-needed, with pricing submitted on the County's Response Form and remaining firm for ten days from quotation submission unless otherwise specified.

Vendors must be registered in the County's Vendor Self Service (VSS) system prior to contract finalization. Subcontractors are also required to register in VSS. Under the Small Business Development Ordinance, vendors utilizing subcontractors must complete Schedules 1 and 2 documenting SBE and non-SBE subcontractor participation with work dollar amounts and scope descriptions.

Vendors must maintain current Business Tax Receipts, all applicable certifications and licenses, and comply with E-Verify employment eligibility verification, criminal history record checks where required, Davis-Bacon prevailing wage requirements if federally funded and exceeding $2,000, and accessibility standards. Vendors previously suspended, debarred, or who failed performance on similar contracts are subject to rejection.

Questions are due in writing to Kristen A. Monnett at kmonnett@pbc.gov or PUR-PurchTeam1@pbc.gov no later than July 31, 2026, at 4:00 p.m. Responses must be typewritten or in ink and signed by an authorized company representative.