Pre-qual for window and glass surface cleaning services

Palm Beach County Board of County Commissioners' Purchasing Department is seeking pre-qualified vendors to establish a vendor list for window and glass surface cleaning services through Request for Pre-Qualification (RPQ #25-014-JS), replacing the prior solicitation 555490. The procurement covers interior and exterior window and glass surface cleaning at various County locations, including facilities in the Glades area, with services divided into two lots: Lot #1 for countywide services (excluding airports) and Lot #2 for airport facilities. Vendors must maintain current Business Tax Receipts and applicable state and local licenses, comply with E-Verify employment eligibility verification requirements, and provide criminal history background checks for access to critical and criminal justice facilities. Insurance requirements are differentiated by service location, with Lot #1 requiring $500,000 in combined general liability and auto liability coverage and Lot #2 requiring $5,000,000 per occurrence/$10,000,000 aggregate coverage. The initial pre-qualification submission deadline was December 12, 2024, at 4:00 p.m., though new vendors may submit pre-qualification responses at any time after this date for evaluation and addition to the pre-qualified list. Site inspections are required when applicable, with the County providing scope of work documentation prior to inspection. Once pre-qualified, vendors will receive notification of individual projects on an as-needed basis and will be requested to submit written quotes within five business days, with awards made to the lowest responsive, responsible vendor.

The contract establishes a 60-month term from the date of award with an estimated total value of $455,000 during the contract period, with individual projects not to exceed $99,999; projects at or exceeding $100,000 will be subject to formal competitive sealed bid processes. A 10 percent small business enterprise (SBE) price preference applies to qualifying small business enterprises, and a 5 percent local preference is available for vendors with permanent places of business in Palm Beach County or the Glades area. All subcontractors must be registered in the County's Vendor Self Service (VSS) system, and Small, Minority, and Women-owned Business Enterprise (S/M/WBE) participation requirements apply on a project-by-project basis. Pricing for individual projects will be submitted on a project-by-project basis on County-provided response forms, with Davis-Bacon prevailing wage requirements applicable if applicable. The contract is funded through Palm Beach County's annual appropriations, with federal funding sources identified for certain provisions. Vendors must acknowledge receipt and understanding of all amendments to the solicitation as part of their formal proposal submission.