Vehicle Paints and Supplies

The Orange County Transportation Authority is requesting bids on vehicle paints and supplies under IFB 260505, with bids due October 26, 2026 at 11:00 a.m. and questions due October 7, 2026 at 5:00 p.m. The contract carries a DBE participation goal to be specified at the time of award; bidders not meeting the goal must submit a DBE Information – Good Faith Efforts form by 4:00 p.m. on the second business day after bid opening. The procurement is also subject to Davis-Bacon prevailing wage requirements under the Federal Transit Administration.

The scope requires provision of vehicle paints and supplies on an as-needed basis with deliveries to two OCTA facilities in Santa Ana and Garden Grove, scheduled Monday through Friday, 7:00 a.m. to 5:00 p.m. All materials must be new and unopened, properly identified with manufacturer numbers and descriptions, and delivered within four business days of order. Paints, coatings, and solvents must comply with South Coast Air Quality Management District volatile organic compound requirements and include complete CAL-OSHA Safety Data Sheets. The contractor must accept orders released against a Blanket Purchase Order, obtain written OCTA approval for substitutions and related supplies not listed on Exhibit B Price Summary Sheet, and provide manufacturer warranty pass-through. No trip, fuel surcharges, or shipment charges are permitted; all freight costs must be included on an F.O.B. destination basis. Invoices must be submitted electronically to VendorInvoices@octa.net and include the purchase order number, delivery location, order date, itemized details, and discount documentation for miscellaneous supplies exceeding $500 per unit.

The estimated contract value is $150,000 for a two-year initial term with one optional one-year renewal. Contract award will be made to the lowest responsive and responsible bidder on a lump-sum basis. The Authority reserves the right to award the entire requirement to a single bidder or apportion among multiple bidders. Contractors must maintain Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), California Workers' Compensation with Waiver of Subrogation, and Employers' Liability ($1 million per accident), with proof of insurance due within ten calendar days from the effective date. Bids must be submitted electronically through the OpenGov Procurement portal.