VAM Vehicle Wrap Installation Services - UPDATED

The State of Tennessee Department of General Services, Vehicle and Asset Management Division, issued an Invitation to Bid (Event #32101-13887) for vehicle wrap installation services on a competitive basis open to all qualified bidders. The procurement seeks a single contractor to provide comprehensive vehicle wrap installation services for the state's fleet vehicles, specifically including Ford Explorers, Ford F150s, Ford Mustangs, Dodge Durangos, Chevrolet Silverados, and Chevrolet Tahoes, with capacity to accommodate additional makes and models as requested. The scope of work requires the contractor to complete a minimum of six vehicle wrap installations per standard five-business-day week while simultaneously engaging with a minimum of three vehicles, performing quarter, half, or full wrap installations as directed, with all work occurring at 225 Ezell Pike, Nashville, Tennessee or at an alternative state-approved location. The total contract encompasses 2,925 installation services across the three-year initial term, consisting of 175 full wraps, 150 half wraps, and 170 quarter wraps. Deliverables include surface preparation with cleaning solution, installation of stripes and Tennessee Highway Patrol logos, capability to install wraps on new vehicles and damaged/repaired vehicles requiring replacement wraps, with installations to occur prior to accessory installation unless otherwise directed. Required qualifications include current registration with the Tennessee Department of Revenue and State Supplier Portal, compliance with Tennessee contractor licensing requirements, comprehensive insurance coverage (workers' compensation, commercial general liability, and automobile liability with minimum limits of one million dollars per occurrence), and adherence to nondiscrimination provisions and attestations regarding non-utilization of illegal immigrants submitted semi-annually. A mandatory site visit was required for all bidders to take exact measurements and examine the premises; the pre-response conference occurred on April 27, 2026, at 1:30 p.m. Central Time via Microsoft Teams, with written questions due by April 29, 2026, at 2:00 p.m. Central Time (extended to May 20, 2026 in the VAM document), and bids due June 5, 2026, at 2:00 p.m. Central Time submitted through the Tennessee EDISON system.

The solicitation documents provided do not identify any specific set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other protected classifications, indicating this is an open competitive procurement available to all qualified vendors. No incumbent vendors or current contractors were identified in the solicitation materials. The contract will be awarded to the lowest-cost responsive and responsible bidder meeting all specified requirements, with a thirty-six-month initial term effective April 8, 2026, and the State holding the option to exercise up to two twelve-month renewal periods, providing a maximum total term not to exceed sixty months, with further extension of up to one hundred eighty days possible at the State's sole discretion. Pricing must remain firm for three hundred sixty-five days from the contract effective date, with any subsequent price adjustments subject to State approval and limited to documented cost increases that do not constitute profit increases. Bidders must provide unit pricing for each line item and indicate standard warranty periods in their responses, with all quotations submitted on an F.O.B. destination basis excluding applicable state and federal excise taxes and in U.S. dollars only. The contract administrator is Evan Alston (evan.alston@tn.gov), with bids to be submitted to General Services at 312 Rosa L Parks Avenue, 3rd Floor, Nashville, Tennessee 37243. No specific award value or budget range was disclosed in the available solicitation documents.