Specs-4.pdf

This specification document outlines the vehicle wrap installation services requirements for the State of Tennessee Department of General Services, Vehicle and Asset Management Division. The contractor shall provide comprehensive wrap installation services on a three-year initial term with two optional one-year renewal periods, completing a minimum of six vehicle wrap installations per standard five-business-day week while engaging simultaneously with a minimum of three vehicles. Services encompass surface preparation, installation of 30-inch by 50-foot roll wrap materials and other requested sizes, application of Tennessee Highway Patrol logos and stripes, and capability to accommodate quarter, half, or full wrap installations on Ford Explorers, Ford F150s, Ford Mustangs, Dodge Durangos, Chevrolet Silverados, Chevrolet Tahoes, and other makes and models as directed by the State. The total contract scope comprises 2,925 installation services across the initial three-year term, consisting of 175 full wraps, 150 half wraps, and 170 quarter wraps, with all installations occurring at 225 Ezell Pike, Nashville, Tennessee 37217, or at an alternative State-approved location. A mandatory pre-response conference was held April 27, 2026, with written questions due April 29, 2026 (extended to May 20, 2026), and bids submitted through the Tennessee EDISON system were due June 5, 2026, at 2:00 p.m. Central Time; the contract became effective April 8, 2026.

Bidders must provide unit pricing for each line item on an F.O.B. destination basis, with pricing remaining firm for 365 days from the contract effective date and subsequent adjustments subject to State approval and limited to documented cost increases. Contractors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability, and automobile liability with minimum limits of one million dollars per occurrence, hold current Tennessee Department of Revenue registration and State Supplier Portal enrollment, comply with Tennessee contractor licensing requirements, and submit semi-annual attestations regarding nondiscrimination and non-utilization of illegal immigrants. The solicitation documents indicate no specific set-asides for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other protected classifications, representing an open competitive procurement. No incumbent vendor or current contractor information was identified in the solicitation materials. The contract will be awarded to the lowest-cost responsive and responsible bidder, with contract administration handled by Evan Alston (evan.alston@tn.gov), and bids submitted to General Services at 312 Rosa L Parks Avenue, 3rd Floor, Nashville, Tennessee 37243.