UW video services

The University of Washington Marketing & Communications (UMAC) team is issuing a Request for Quote and Qualifications (RFQQ #820986) to establish a comprehensive videography services pool covering all three UW campuses (Seattle, Bothell, Tacoma), UW Medicine, Athletics, and various schools/colleges. The procurement seeks vendors to provide full-scale video production services, including pre-production activities like creative development and project management, production services such as studio/location videography and directing, and post-production work including editing, motion graphics, and closed captioning. Qualified vendors must demonstrate at least three years of experience in videography, with an emphasis on institutional work, and provide three project examples from the past 24 months. The initial contract term will run through December 31, 2026, with optional one-year renewals. Proposals are due February 26, 2025, by 5:00 PM Pacific Time, with the University evaluating submissions based on experience, fee structure, quality of submittal, and references. The evaluation will prioritize vendors showing strong understanding of higher education/non-profit work and commitment to diversity, equity, inclusion, and belonging practices.

The RFQQ encourages participation by minority and women-owned businesses (MWBE) and small businesses, though no mandatory set-aside requirements exist. Potential vendors can include full-service production houses, small shops, freelancers, and individual video editors, with the understanding that inclusion in the qualified vendor pool does not guarantee work. Pricing must be submitted as fixed or not-to-exceed rates for all services. While specific budget ranges are not explicitly stated, the procurement allows for flexibility in vendor size and scope, accommodating diverse business types and capabilities. The University will create an ongoing pool of qualified vendors, allowing for continuous recruitment and potential project assignments across its enterprise. Notably, the opportunity spans multiple Washington state jurisdictions, including King County, Pierce County, Snohomish County, Kingston CDP, and Snohomish City, providing a broad geographic scope for potential vendors. The procurement represents a strategic approach to building a dynamic, responsive videography services resource for the University of Washington's comprehensive communication needs.