UTV - Mt. Olive

West Virginia Division of Administrative Services, on behalf of the Mount Olive Correctional Complex and Jail located in Randolph County, is seeking quotations for a one-time purchase of two (2) utility vehicles through Agency Request for Quote (ARFQ) 0608 DCR2200000095. The primary deliverable is two Coleman Outfitter 400 UTVs (model 25101905 or equal alternatives) that must meet strict technical specifications, including a maximum length of 105.5 inches, height of 73.6 inches, and width of 59.86 inches, powered by a single-cylinder four-stroke engine with minimum 3033cc displacement and 28 horsepower. The vehicles must include a hydraulic braking system, 4-wheel drive capability, dump bed, two-piece quick detachable windshield, electronic fuel injection, and standard safety features such as headlights, blinkers, mirrors, and horn, with accommodation for two occupants on a bench-style seat, a 1200-pound towing capacity, 800-pound weight capacity, and maximum speed of 38 mph with minimum 11 inches ground clearance. Delivery on an F.O.B. destination basis is required immediately upon receipt of a purchase order to Mount Olive Correctional Complex and Jail at 1 Mountainside Way, Mount Olive, WV 25185. The solicitation was posted on January 13, 2022, with a mandatory deadline for questions by January 19, 2022, at 2:00 PM EST, a bid closing date of January 26, 2022, at 4:00 PM EST, and a bid opening date of January 27, 2022, at 10:00 a.m. EST. Award will be made to the vendor providing the lowest overall total cost for vehicles meeting all specified requirements, with vendors proposing alternative brands required to submit detailed product information and brochures. All bids must be submitted electronically through wvOASIS or in sealed form, with incomplete submissions or use of alternate pricing pages resulting in bid disqualification.

The solicitation contains no disclosed set-asides or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. However, vendors must complete a purchasing affidavit affirming they are not in default on monetary obligations owed to the state or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and other fines or fees, and related parties must not owe debts exceeding one thousand dollars in aggregate unless subject to specific exceptions such as contested tax matters or approved payment plans. Vendors must submit notarized affidavits confirming compliance prior to contract award. No incumbent vendors or current contractors are identified in the solicitation documents. The apparent successful vendor must provide a performance bond equal to 100 percent of the contract value and comply with all applicable state laws and procurement regulations. Payment will be made in arrears only after delivery and acceptance of goods, with vendors required to accept payment by electronic funds transfer or P-Card. The specific budget or award value is not disclosed in the available solicitation documents, with pricing to be competitively determined through the bidding process using the state-provided Exhibit A Cost Sheet.