ARFQ DCR22-95 - Mt. Olive UTV Specifications.pdf
PDF 157 KB Posted
- Attached to
- UTV - Mt. Olive
- Solicitation number
- ARFQ 0608 DCR2200000095 1
- Issued by
- Randolph County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Division of Administrative Services on behalf of the Mount Olive Correctional Complex and Jail for the one-time purchase of utility vehicles. The solicitation, identified as ARFQ 0608 DCR2200000095, seeks bids for two Coleman Outfitter 400 UTVs (UT400) or equal alternatives. The vehicles must meet strict specifications including maximum dimensions of 105.5 inches in length, 73.6 inches in height, and 59.86 inches in width, with a single-cylinder four-stroke engine of minimum 3033cc displacement and 28 horsepower. Additional mandatory requirements include a hydraulic braking system, 4-wheel drive capability, dump bed capability, two-piece quick detachable windshield, electronic fuel injection, and standard safety features such as headlights, blinkers, mirrors, and horn. The vehicles must accommodate two occupants on a bench-style seat, provide a 1200-pound towing capacity and 800-pound weight capacity, and achieve a maximum speed of 38 mph with at least 11 inches of ground clearance. Delivery is required to Mount Olive Correctional Complex and Jail at 1 Mountainside Way, Mount Olive, WV 25185, on an F.O.B. destination basis immediately upon receipt of a purchase order.
Contract award will be made to the vendor providing the lowest overall total cost for vehicles meeting all specified requirements. Vendors submitting alternative brands must provide detailed product information, brochures, and documentation on the pricing page and wvOASIS system, with failure to submit documentation for "or Equal" products resulting in bid disqualification. Vendors are required to complete the state-provided Pricing Page in full; incomplete submissions and use of alternate pricing pages may result in disqualification. Late delivery must be communicated in writing to the agency, and significant delays may result in contract cancellation and procurement from third-party sources. Unacceptable items will be returned at vendor expense with no restocking charges, and vendors must either replace items or provide full credit or refund at the agency's discretion. Vendor default includes failure to provide compliant items, failure to meet specifications and requirements, non-compliance with applicable laws, and failure to remedy deficient performance upon request, with available remedies including immediate contract cancellation.
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Other files
| File | Type | Posted |
|---|---|---|
| ARFQ DCR22-95 - Terms & Conditions.pdf | ||
| Final_ARFQ_0608_DCR2200000095_1_WV_ARFQ_FORM.PDF | ||
| ARFQ DCR22-95 - Purchasing Affidavit.pdf | ||
| DCR22-95 - Utility Vehicle - MOCC - Pricing Page.xlsx | XLSX spreadsheet |
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Text version
REQUEST FOR QUOTATION
Utility Vehicle for Mount Olive Correctional Complex and Jail
ARFQ 0608 DCR2200000095
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services is soliciting bids on behalf of the Mount Olive Correctional Complex and Jail to establish a contract for the one-time purchase of a Utility Vehicle.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.2 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 Contract Item #1: Coleman Outfitter 400 UTV, UT400 (or Equal)
3.1.1.1 Vendor must provide a quantity of two (2) Coleman Outfitter 400
UTVs, UT400s (or Equal) with the following:
3.1.1.1.1 Must not exceed a maximum length of 105.5 inches.
3.1.1.1.2 Must not exceed a maximum height of 73.6 inches.
3.1.1.1.3 Must not exceed a maximum width of 59.86 inches.
3.1.1.1.4 Must have a minimum of a 1-year warranty.
3.1.1.1.5 Must have hydraulic braking system.
3.1.1.1.6 Must have a maximum 400 lb. Cargo Bed Load Limit.
3.1.1.1.7 Must have a minimum of 3033cc Engine Displacement.
3.1.1.1.8 Must have a single cylinder four stroke engine.
3.1.1.1.9 Must have ATF25x8-12 front wheels or equal.
3.1.1.1.10 Must have AT25x10-12 rear wheels or equal.
3.1.1.1.11 Must have a maximum wheelbase of 72.05 inches.
3.1.1.1.12 Must have a minimum fuel tank capacity of 6.8 gallons.
3.1.1.1.13 Must have a minimum ground clearance of 11 inches.
3.1.1.1.14 Must have a minimum of 28 Horsepower.
3.1.1.1.15 Must have a maximum Speed of 38 MPH.
3.1.1.1.16 Must have a maximum weight capacity of 800 lbs.
3.1.1.1.17 Must be able to seat 2 Occupants.
3.1.1.1.18 Must have bench style seat.
3.1.1.1.19 Fuel type must be Gas.
3.1.1.1.20 Must have a towing capacity of 1200 lbs.
3.1.1.1.21 Must have dump bed capability.
3.1.1.1.22 Must have push button 4-wheel drive capability.
3.1.1.1.23 Must have a two-piece quick detachable windshield.
3.1.1.1.24 Must have electronic fuel injection.
3.1.1.1.25 Must have horn.
3.1.1.1.26 Must have mirrors.
3.1.1.1.27 Must have blinkers.
3.1.1.1.28 Must have headlights.
3.1.1.1.29 Must have a minimum of one (1) power outlet.
3.1.1.2
Alternative ‘or Equal’ Submission
3.1.1.3 Vendor submitting an alternate brand must provide alternate brand information with alternative product number on Pricing Page and comment section on wvOASIS when submitting bid response. The Vendor must provide alternate brand information and documentation upon request. This information will be required before award of the contract. Failure to submit brochures for an “or Equal” product can result in vendor’s bid being disqualified.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Item listed above. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.
4.2 Pricing Page: Vendor should complete the Pricing Page by providing a unit cost for the Contract Item listed above in 3.1. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Any product or service not on the Agency provided Pricing Page will not be allowable.
The State cannot accept alternate pricing pages, failure to use Exhibit A Pricing Page could lead to disqualification of vendors bid.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Item immediately after being awarded this Contract and receiving a purchase order or notice to proceed.
Vendor shall deliver the Contract Item as soon as possible after receiving a purchase order or notice to proceed. Contract Items must be delivered to:
Mount Olive Correctional Complex and Jail 1 Mountainside Way Mount Olive, WV 25185
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Item from a third party under this provision must first obtain approval of the WV Division of Administrative Services.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.
destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the
Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this
Contract.
7.2.3 Any other remedies available in law or equity.
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