Utility Management Project at TSTC

Texas State Technical College (TSTC) is requesting proposals for a cloud-based Utility Management solution covering all 11 campuses, with proposals due April 7, 2026 at 2:00 p.m. CDT. Cloud-based solutions must hold active TX-RAMP certification to be deemed responsive — a mandatory filter.

The scope includes centralized utility data management, automated bill validation and audits, near-real-time anomaly detection, and reporting and compliance support. The solution must integrate with TSTC's ERP system and provide role-based access controls, dedicated account management, training, and ongoing support. Mandatory security requirements include SSL/TLS encryption sitewide, granular role-based access controls, full logging and auditing, compliance with Texas state data security standards, and support for RSA SecurID identity and access management with Single Sign-On and Multi-Factor Authentication capabilities.

Proposers must submit current VPAT (Version 2.5Rev) documentation addressing WCAG 2.1 Level AA, Revised Section 508 standards, and Texas Electronic and Information Resource accessibility rules, or submit an EIR Accessibility Exception request with justification and remediation timeline.

The anticipated contract value does not exceed $100,000 over an initial two-year period with three optional one-year extension terms. Pricing is fixed for the first two years; any annual percentage rate increases during renewal periods require prior written approval from TSTC. TSTC reserves the right to conduct demonstrations and interviews with qualified candidates at a later-determined date and time. The RFP opened March 17, 2026. Submissions must be made exclusively through TSTC's Rsolution/Jaggaer e-procurement system; technical support is available at 1-800-233-1121. No Subcontracting Plan is required.