Utah State Fairpark Tent Event Rental Services

The Utah State Fairpark has issued a Request for Proposals (RFP) numbered NS19096CP for comprehensive event rental services, seeking vendors to provide a wide range of event equipment including tents/canopies, tent walls, tent lights, stages, chairs, pipe and drape, tables, table skirting, stanchions, and miscellaneous exhibit items. This procurement is a courtesy posting, meaning the Division of Purchasing is not directly managing the process, and vendors must submit their proposals directly to grazi@utahstatefair.com. Proposals must include rental company rates, references, and detailed service plans, and must be submitted in two separate documents: a technical response and a cost proposal. The solicitation opens on May 1, 2019, at 12:00 PM MDT and closes on May 17, 2019, at 4:00 PM MDT, with all questions regarding the services required to be submitted no later than May 10, 2019, at 1:00 PM. Potential vendors will be evaluated on their ability to provide comprehensive event rental services across multiple commodity codes, including concessions, recreation rentals, cafeteria furnishings, and marketing/trade show exhibits. Late submissions will be considered non-responsive and automatically disqualified.

The RFP does not specify explicit set-aside designations or restrictions on respondent types, suggesting the opportunity is open to a broad range of event rental service providers. No incumbent vendors are mentioned in the documentation, and there are no explicit details about existing infrastructure or technology integration requirements. While a specific budget range is not disclosed, interested parties are advised to contact Nikki Sanchez for additional information about potential contract award details. The solicitation appears to be seeking competitive pricing and comprehensive service capabilities from event rental companies capable of supporting various event needs at the Utah State Fairpark. Vendors should carefully review the entire solicitation and prepare thorough, competitive proposals that demonstrate their ability to meet the diverse equipment rental needs outlined in the RFP.