USPO Processing and Distribution Bldg.

The California Department of Rehabilitation is requesting quotes for two drink vending machines and one ambient snack machine for the USPO Processing and Distribution Building, with quotes due July 7, 2026 at 2:00 p.m. Small Business and Disabled Veteran Business Enterprise (DVBE) preferences apply to administrative purchases, though the DVBE incentive has been waived for this solicitation.

The scope requires two Vendo 721 V21 Black Ice Soda Vending Machines (680-can and 300-bottle capacity) and one Crane Merchant MEDIA2 snack machine (45 selections across six trays). All machines must be ADA compliant, newly manufactured, and equipped with MEI 7512 coin mechanisms with separate tubes, MEI bill recyclers, CPI bill validators, and Canteloupe credit card readers (G11 or newer). Machines must comply with UL Standards 751 and 541, California Appliance Efficiency Regulations, EPA/DOE Energy Star Version 3.0 for refrigerated units, ANSI/NSF Standard 25-2012 for hot beverage machines, and operate on 115-volt 60 Hz power with GFCI protection. Brand names are descriptive but not restrictive; bidders may propose equivalent machines if they clearly describe differences. Suppliers must deliver, install, and make operational all equipment within 35 calendar days of order receipt and provide a two-year manufacturer warranty with free parts and labor for 90 days following installation, including setup, programming, training, and warranty repairs. Removal of three existing vending machines (barcodes 10029785, 10030931, 10030939) is mandatory via trade-in or recycling with receipts and barcode tags required.

Award will be made to the lowest responsive and responsible bidder. Pricing must itemize freight (FOB Destination), setup and programming, installation and labor with hourly rates, trade-in or removal costs, and warranty as separate line items. Bidders must submit the Bidder Declaration Form GSPD-05-105, Payee Data Record STD Form 204, California seller's permit, post-consumer recycled content certification, Darfur Contracting Act certification, and non-debarment confirmation. Questions are due three business days prior to the quote deadline. Submit quotes to Jim Abad and Tiffany Baker at the Department of Rehabilitation Procurement unit.