USDA Cafeteria Furniture, Installation and Related Products & Services

West Ada School District, the largest school district in Idaho serving approximately 38,000 students across 60 school sites spanning 382 square miles in Ada and Canyon Counties, is procuring cafeteria furniture, installation, and related products and services through a competitively solicited Master Cooperative Purchasing Agreement to be administered through Equalis Group for members nationwide. The procurement encompasses cafeteria tables and benches, chairs, seating, soft furnishings, classroom and laboratory furnishings, and related installation services including delivery, assembly, and debris removal, with mobile folding cafeteria tables meeting minimum specifications of 45 lb high-density particleboard or 13-ply plywood core, high-pressure laminate, steel frame, and torsion bar or counterbalance mechanism with minimum 12-year frame warranty and 10-year laminate warranty. All products must be new, unused, commercial-grade, compliant with applicable safety standards, and delivered FOB Destination to zip code 83642, with pricing submitted on an Evaluated Total Cost Proposal Bid Table for three sample cafeteria scenarios (elementary, middle school, and high school configurations), and freight and installation labor itemized separately unless included in the manufacturer's standard catalog pricing. The District reserves the right to award to one or more vendors determined to be in its best interest, with the initial contract term spanning three years (May 1, 2026 through April 30, 2029) and options to extend for two additional one-year periods for a potential total of five years. A pre-proposal meeting is scheduled for March 17, 2026 at 1:00 PM MDT, with questions due by March 24, 2026 at 10:00 AM MDT, proposals due April 7, 2026 at 2:00 PM MDT, and a Board recommendation scheduled for April 27, 2026, with all submissions required electronically through Bonfire at westada.bonfirehub.com in searchable PDF format. Qualified respondents must submit extensive documentation including firm information, acknowledgments of federal and Idaho law requirements, signed Equalis Contract agreements, pricing sheets with maximum ceiling rates for freight and installation charges, value-added price lists, business profiles and capacity assessments, relevant experience and demonstrated performance documentation, customer retention and satisfaction information, references, project leadership and account management plans, implementation and installation strategies, product quality and lifecycle value assessments, and flexibility and customization capabilities.

This procurement is subject to Idaho Code, 2 CFR Part 200, and applicable USDA regulations, funded wholly or in part by USDA federal funds, with no specific set-aside designations identified for disadvantaged enterprises, though respondents must certify compliance with anti-discrimination provisions and other federal and state statutory requirements including certifications concerning boycotts of Israel and fossil fuel companies, that vendors are not owned or operated by the Chinese government, and that vendors are not abortion providers. No incumbent vendors or current contractors are identified in the solicitation materials. The resulting Master Cooperative Purchasing Agreement will be available to all eligible public agencies and political subdivisions across all 50 states and the District of Columbia, as well as K-12 school districts, higher education institutions, and state agencies listed in the Proposal Form. Award winners must comply with a 2 percent administrative fee on total monthly revenue invoiced to Program Participants, remitted by the fifteenth of each month, and provide detailed monthly reporting of sales data to Equalis Group. The estimated total annual volume for the contract category is projected to exceed $16,000,000 by year three of the contract term, though Equalis Group makes no guarantee or commitment regarding quantities or usage levels under the resulting Master Agreement.