12-A. Submission Instructions - FF-F-26-09701-2040.pdf
PDF 139 KB Posted
- Solicitation number
- FF-F-26-09701-2040
- Issued by
- Ada County, Idaho
About this file
This file contains submission instructions for suppliers responding to a Request for Proposals (RFP) issued by West Ada School District in Idaho for a Master Cooperative Purchasing Agreement for Cafeteria Furniture, Installation and Related Products & Services. The District, the largest in Idaho with approximately 38,000 students across 60 school sites, is soliciting proposals from qualified vendors through the Equalis Group cooperative purchasing program to establish a competitively solicited master agreement available to current and future Equalis members nationwide. The opportunity is subject to Idaho Code, 2 CFR Part 200, and applicable USDA regulations, with award to be determined in the District's best interest. Suppliers must submit their Intent to Bid by April 7, 2026 at 2:00 PM MDT to be eligible to prepare a submission. The question period for the opportunity runs from March 10, 2026 at 6:00 AM MDT through March 24, 2026 at 10:00 AM MDT. All submission materials must be uploaded, submitted, and finalized through the Bonfire portal at https://westada.bonfirehub.com/opportunities/222794 prior to the closing time of April 7, 2026 at 2:00 PM MDT.
Suppliers must provide extensive documentation including firm information, acknowledgments of federal and Idaho law requirements, signed Equalis Contract agreements, product and ancillary fee pricing sheets, value-added price lists, business profiles and capacity assessments, relevant experience and demonstrated performance documentation, customer retention and satisfaction information, references, project leadership and account management plans, implementation and installation strategies, product quality and lifecycle value assessments, flexibility and customization capabilities, value-added services and innovation proposals, cooperative marketing participation strategies, sample cafeteria manufacturer cut sheets and technical specifications, and a completed Evaluated Total Cost Proposal using the provided BidTable Response Template. Text field responses are limited to 2,000 characters, and the maximum file upload size is 1,000 MB per submission. Suppliers must certify that all proposed products meet or exceed minimum specifications. Technical support for submission questions is available through Euna Procurement at support.bonfire@eunasolutions.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Name of Firm Data Type:
Text N/A Required
Main Address of Firm (Street, City, State, Zipcode)
Data Type:
Text N/A Required
Phone Number of Firm
Data Type:
Number N/A Required
Email Address of Firm
Data Type:
Text N/A Required
Provide your Firm's
EIN #
Data Type:
Number N/A Required
Name of Principal or Officer guaranteeing this proposal on their company's behalf (this will serve as an electronic signature of that individual)
Data Type:
Text N/A Required
Title of Principal or Officer signing this proposal
Data Type:
Text N/A Required
Email Address of Principal of Officer signing this proposal
Data Type:
Text N/A Required
Date Electronically Signed
(MMDDYYYY)
Data Type:
Text N/A Required
Is your firm willing to consider modifications to the Terms & Conditions or Equalis Contract (Attachment A)?
Data Type:
Yes/No N/A Required
Attachment 1:
Federal and Idaho Law Acknowledgements
File Type:
PDF (.pdf) 1 Required
Attachment 2:
Addenda Acknowledgement
File Type:
PDF (.pdf) 1 Required
Attachment 3:
Equalis Contract
File Type:
PDF (.pdf) Multiple Required
Attachment 4:
Product & Ancillary Fee Pricing Sheet
File Type:
PDF (.pdf) Multiple Required
Attachment 5: Value Add Price List
File Type:
PDF (.pdf) Multiple Required
Trade Secret Document, as
File Type:
PDF (.pdf) Multiple Optional detailed in Section 3.2.1.
Conflict of Interest Statement, as detailed in Item 14 of Terms and Conditions.
File Type:
PDF (.pdf) Multiple Optional
Manufacturer Catalog(s)
File Type:
PDF (.pdf) Multiple Required
I have verified I have uploaded all the correct documents and no documents are blank.
Data Type:
Yes/No N/A Required
7.1 Business Profile
& Capacity
File Type:
PDF (.pdf) 1 Required
7.2 Relevant
Experience
File Type:
PDF (.pdf) 1 Required
7.3 Demonstrated
Performance & Results
File Type:
PDF (.pdf) 1 Required
7.4 Customer
Retention & Satisfaction
File Type:
PDF (.pdf) 1 Required
7.5 References File Type:
PDF (.pdf) 1 Required
8.1 Project
Leadership & Account Management
PDF (.pdf) 1 Required
8.2/8.3 Implementation & Installation Strategy/Subcontract ors
File Type:
PDF (.pdf) 1 Required
9.1 Product Quality &
Lifecycle Value
File Type:
PDF (.pdf) 1 Required
9.2 Flexibility &
Customization Capabilities
File Type:
PDF (.pdf) 1 Required
9.3 Value-Added
Services & Innovation
File Type:
PDF (.pdf) 1 Required
9.4 Cooperative
Marketing & Participation Strategy
File Type:
PDF (.pdf) 1 Required
Evaluated Total Cost Proposal (BT-69GZ)
BidTable:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
10.3 Attach Sample
Cafeteria manufacturer cut sheets & technical specifications
PDF (.pdf) Multiple Required
10.3 Proposer
certifies that all products proposed in this section meet or exceed the minimum specification stated herein.
Data Type:
Yes/No N/A Required
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 5612
Classroom and instructional and institutional furniture and fixtures
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot
Requested BidTables:
The BidTable Response Templates can be obtained at https://westada.bonfirehub.com/opportunities/222794.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://westada.bonfirehub.com/opportunities/222794
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 07, 2026 2:00 PM MDT.
The Question period for this opportunity starts Mar 10, 2026 6:00 AM MDT. The Question period for this opportunity ends Mar 24, 2026 10:00 AM MDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 07, 2026 2:00 PM MDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
West Ada School District uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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