UPS Battery Maintenance Multi Locations

The State of Illinois, specifically the Department of Central Management Services (CMS), is seeking a vendor to provide UPS Battery Maintenance services for multiple locations across six facilities in Illinois, including sites in Collinsville, Springfield, Paris, Dixon, Des Plaines, and Rockford. The procurement is a small business set-aside contract with solicitation number 26-416CMS-BOPM4-B-49893, issued as an Invitation for Bid (IFB). The required services encompass semi-annual preventative maintenance (PM) inspections and comprehensive battery maintenance, including temperature checks, visual inspections, voltage and current measurements, thermal scanning, and operational testing. Bidders must attend mandatory site walkthroughs on November 13 and 14, 2025, with specific time slots for each location, and no late arrivals or early departures are permitted. The bid is due on November 20, 2025, and all bids must be submitted electronically through BidBuy. The State will evaluate bids based on responsiveness, responsibility, and lowest overall total price, with the contract to be awarded to the lowest priced responsive and responsible bidder. All bidders must submit pricing for all locations to be considered for award, and bids must remain firm for 180 days following the opening.

The procurement is exclusively restricted to Small Business Set-Aside vendors who must maintain active registration in the Illinois Procurement Gateway (IPG) at the time of bid opening. Vendors must possess at least five years of experience in UPS battery maintenance services and comply with Illinois prevailing wage requirements. The contract will be for an initial term from December 15, 2025, through December 14, 2030, with a maximum potential term not to exceed ten years including renewals or extensions. Vendors are required to provide general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law. Subcontractors are not permitted under this contract. The vendor must submit annual reports on veteran and ex-offender hiring to CMS Bureau of Strategic Sourcing and perform all work during hours specified by CMS to minimize interference with state operations. While specific contract value details are not explicitly stated, the contract includes provisions for detailed invoicing within 30 days of job completion, with material costs and labor hours to be separately itemized.