Upgrades, Improvements, And Maintenance To Security Systems, Access Control, Closed Circuit Television (CCTV) And Recording Systems For Specified Buildings

The County of San Mateo is seeking a contractor to provide comprehensive security system upgrades, improvements, and maintenance services for multiple county facilities, including the Crime Laboratory, Broadway Substation, Sheriff's Office Childcare Center, and Coastside Substation. The Request for Proposals (RFP No. 2024-RFP-00046) covers installation and maintenance of electronic access control systems, closed-circuit television (CCTV), security doors, and recording systems across various locations. Proposers must have at least four years of experience in security system installation, specifically with experience in an adult correctional facility in California, and hold specific certifications including a C-28 Lock and Security Equipment Contractor license and Southern Folger Detention Equipment Contractor certification. The evaluation will be conducted using a points-based scoring method across four criteria: project approach (25 points), firm qualifications (25 points), team qualifications (25 points), and fee proposal (25 points). A mandatory two-day pre-proposal conference and site tour was held on February 12-13, 2024, with proposals due by 5:00 pm on March 11, 2024. The County anticipates awarding the contract on May 21, 2024, with an initial three-year term and an option to extend for an additional two years.

The RFP is structured as a cooperative procurement, potentially allowing other organizations to use the contract terms subject to their own procurement policies. Proposers must carry substantial cyber liability insurance, including $5,000,000 per occurrence for Privacy and Network Security and $1,000,000 per occurrence for Technology Errors and Omissions. The contract will involve comprehensive system upgrades including Dell workstations, Bosch video management systems, dome cameras, Open Options controllers, HID readers, and electrified door strikes, with associated hardware and software licenses. The contractor will be required to provide 24/7/365 emergency response, with specific response time requirements of 30 minutes by phone and 1 hour on-site during business hours, and 45 minutes by phone and 2 hours on-site during off-hours. While no specific set-aside designations are mentioned, the contractor must be in good standing with the California Contractors State License Board and demonstrate expertise in systems like DNA Fusion and Bosch Video Management. The scope of work suggests a significant investment in modernizing and maintaining security infrastructure across San Mateo County's facilities, though a specific budget range is not explicitly stated in the provided documents.