Upfitting Services for Two (2) Police Department Patrol Rivian R1S

The City of Palo Alto, located in Santa Clara County, California, is issuing Request for Quotation (RFQ) No. 197204 for comprehensive upfitting services on two (2) 2026 Rivian R1S patrol vehicles for the Palo Alto Police Department. The procurement seeks a qualified vendor to supply and install extensive emergency and law enforcement equipment, including Whelen emergency lighting and siren systems, Harris mobile radio with tri-band antenna, LensLock mobile digital video recorder with integrated cameras, a custom 12-volt auxiliary power management system, Gamber-Johnson center console and front push bar, automotive ballistic armor for front doors, rear prisoner containment system with partitions and window guards, rear cargo drawer storage, exterior graphics package with departmental insignia, and vehicle transportation services. The vendor must coordinate vehicle pickup from Rivian delivery locations and perform full assembly, integration, testing, commissioning, and operational verification of all installed systems. Required qualifications include authorization as a Rivian preferred upfit partner with explicit authorization to provide Isolated Onboard Auxiliary Power and Ballistic Panels installation, as well as registration with the California Department of Industrial Relations for public works projects. Award will be made to the lowest responsive and responsible bidder based on demonstrated trustworthiness, quality, fitness, capacity, experience, skill, ability to perform within the specified timeframe, equipment and facilities availability, future maintenance capability, satisfactory performance record, and compliance with applicable laws and regulations. The question submission deadline is March 23, 2026, at 1:00 p.m., and the quote submission deadline is April 2, 2026, at 3:00 p.m., with electronic submission required through the City's OpenGov portal and no pre-bid conference scheduled.

There are no specific set-aside designations mentioned in the procurement documents provided; however, all bidders must comply with prevailing wage requirements under California Labor Code Sections 1720 et seq., provide certified payroll records, and comply with apprenticeship employment requirements applicable to public works projects. No incumbent vendors or current contractors are identified in the documentation. Contractors must integrate with and install components furnished by the City, including the legacy lightbar, CenCom control system, siren speaker, Harris radio, tri-band antenna, LensLock equipment suite, Cradlepoint router and antennas, and computer docking station. Insurance requirements are substantial, mandating Workers' Compensation and Employer's Liability at statutory limits, General Liability with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate, Automobile Liability with minimum limits of $1,000,000 per person and per occurrence, and Professional Liability/Errors and Omissions coverage of $1,000,000 in all damages, with the City named as additional insured on all policies except Workers' Compensation, Employer's Liability, and Professional Liability. The contract template permits a term extending up to three years subject to fiscal appropriations, with compensation potentially structured as lump sum, time and materials, or unit pricing. If the contract sum exceeds $25,000, the contractor must provide payment and performance bonds equal to 100% of the maximum contract price; specific budget ranges or award values are not disclosed in the solicitation documents.