Base_Bid_Form_-_RFQ197204_Partol_Rivian.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 197204
- Issued by
- Santa Clara County, California
About this file
This is a Base Bid Form for Request for Quotation (RFQ) 197204 issued by the City of Palo Alto, California, for comprehensive upfitting services on two (2) 2026 Rivian R1S patrol vehicles for the Palo Alto Police Department. The solicitation requests vendors to supply and install extensive emergency and law enforcement equipment across eleven major categories: Whelen emergency lighting and siren systems, Harris mobile radio with tri-band antenna, LensLock mobile digital video recorder with integrated cameras, a custom 12-volt auxiliary power management system, Gamber-Johnson center console and front push bar, automotive ballistic armor for front doors, rear prisoner containment system with partitions and window guards, rear cargo drawer storage, exterior graphics package with departmental insignia, vehicle transportation services, and full upfit assembly and integration. The City will furnish specified equipment including the legacy lightbar with custom mounting brackets, CenCom Core control system, siren speaker, Harris radio equipment, LensLock system components, Cradlepoint router and antennas, and computer docking station, with the selected vendor responsible for installation and integration. The question submission deadline is March 23, 2026, at 1:00 p.m., and the quote submission deadline is April 2, 2026, at 3:00 p.m., with electronic submission required through the City's OpenGov portal. No pre-bid conference has been scheduled. The contract term may extend up to three years subject to fiscal appropriations.
Bidders must provide detailed pricing for materials and labor across all line items on the bid form, with compensation potentially structured as lump sum, time and materials, or unit pricing. No specific set-aside designations are mentioned in the procurement documentation. The solicitation does not identify any incumbent vendors or current contractors. All bidders must comply with California prevailing wage requirements under Labor Code Sections 1720 et seq., provide certified payroll records, and meet apprenticeship employment requirements applicable to public works projects. Contractors must obtain and maintain substantial insurance coverage including Workers' Compensation and Employer's Liability at statutory limits, General Liability with minimum limits of $1,000,000 per occurrence and aggregate, Automobile Liability with minimum limits of $1,000,000 per person and occurrence, and Professional Liability/Errors and Omissions coverage of $1,000,000, with the City named as additional insured on applicable policies. If the contract sum exceeds $25,000, the contractor must provide payment and performance bonds equal to 100% of the maximum contract price. Qualified vendors must be authorized as Rivian preferred upfit partners with explicit authorization to provide Isolated Onboard Auxiliary Power and Ballistic Panels installation and must be registered with the California Department of Industrial Relations for public works projects. Award will be made to the lowest responsive and responsible bidder based on demonstrated trustworthiness, quality, fitness, capacity, experience, skill, ability to perform within the specified timeframe, equipment and facilities availability, future maintenance capability, satisfactory performance record, and compliance with applicable laws and regulations.
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Text version
Single Bid
| RFQ197204 - Patrol Rivian R1S Build (per vehicle) Cost Sheet | ||||||||||||
| Bid Item# | Quantity Install | Units | Whelen Emergency Lighting & Siren - Supply and Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| A-1 | 1 | Each | * Legacy 48” lightbar with custom Rivian R1S mounting brackets | $ - 0 | $ - 0 | |||||||
| A-2 | 4 | Each | Whelen Ion T-Series Solo push-bar lights (two red / two blue) | 4 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-3 | 2 | Each | Whelen Ion Duo side cargo window lights (red/blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-4 | 2 | Each | Whelen Ion Solo rear hatch window lights (one red / one blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-5 | 2 | Each | Whelen Ion T-Series license plate lights (one red / one blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-6 | 2 | Each | Whelen Mini-T Solo open hatch lights with hatch sensor and override switch (one red / one blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-7 | 1 | Each | Rear hatch red/white work light | 1 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-8 | 1 | Each | * Whelen CenCom Core control system and control head | $ - 0 | $ - 0 | |||||||
| A-9 | 1 | Each | * 100-watt siren speaker with mounting bracket | $ - 0 | $ - 0 | |||||||
| A-10 | 1 | Each | Patrol EV relay, fuse, wiring, and power management integration for lighting and siren system | 1 | $ - 0 | $ - 0 | ||||||
| A-11 | 1 | Each | Magnetic microphone clip | 1 | $ - 0 | $ - 0 | ||||||
| A-12 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | |||||||||
| NOTE: " * " A-1, A-8 & A-9 above items, City will furnish equipment for Bidder to install. | ||||||||||||
| Total | ||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | ||||||||
| Bid Item# | Quantity Install | Units | Radio - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| B-1 | 1 | Each | * Wire and install a Harris mobile radio | $ - 0 | $ - 0 | |||||||
| B-2 | 1 | Each | * Install tri-band antenna | $ - 0 | $ - 0 | |||||||
| B-3 | 1 | Each | * Pre-wire between the faceplate and base unit mounting location to allow a future upgrade to a Motorola APX8500 radio | $ - 0 | $ - 0 | |||||||
| B-4 | 1 | Each | * Ensure antenna compatibility with future APX8500 installation | $ - 0 | $ - 0 | |||||||
| B-5 | 1 | Each | * Install magnetic microphone clip | $ - 0 | $ - 0 | |||||||
| B-6 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | |||||||||
| NOTE: " * " B-1 thru B-5 above items, City will furnish equipment for Bidder to install. | ||||||||||||
| Total | ||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | ||||||||
| Bid Item# | Quantity Install | Units | Lenslock - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| C-1 | 1 | Each | * Mobile Digital Video Recorder (MDVR) | $ - 0 | $ - 0 | |||||||
| C-2 | 4 | Each | * Integrated camera units | $ - 0 | $ - 0 | |||||||
| C-3 | 1 | Each | * Cradlepoint router | $ - 0 | $ - 0 | |||||||
| C-4 | 1 | Each | * GPS / Wi-Fi antenna | $ - 0 | $ - 0 | |||||||
| 1 | Each | * LTE / Wi-Fi antenna | ||||||||||
| C-5 | 1 | Each | * Integration with trigger points including emergency lighting activation, braking, Bluetooth, and manual activation switch | $ - 0 | $ - 0 | |||||||
| C-6 | 1 | Per Order | Delivery, Freight, Misc Fee (if any). If none, default entering $0 value | |||||||||
| NOTE: " * " C-1 thru C-5 above items, City will furnish equipment for Bidder to install. | ||||||||||||
| Total | ||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | ||||||||
| Bid Item# | Quantity Install | Units | Power System - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| D-1 | 1 | Each | Build and install for a Patrol EV Rivian-spec 12-volt power management system and enclosure designed to support all installed equipment. |
System design assumptions include approximately 12-hour patrol shifts consisting of alternating periods:
• Approximately two hours at a scene with emergency lighting active and intermittent siren use
• Approximately two hours with emergency lighting and siren inactive
| (Material cost must be included within quantity of hourly rate) | $ - 0 | $ - 0 | ||||
| D-2 | 1 | Each | System components include: |
• Auxiliary battery and power distribution enclosure designed for Rivian R1S integration
• Power relay and circuit protection system
• Battery state-of-charge monitoring
• Integration with vehicle charging systems, including ability to recharge auxiliary system via 120-volt power
| (Material cost must be included within quantity of hourly rate) | $ - 0 | $ - 0 | |||||||||||
| D-3 | 1 | Per Order | Delivery, Freight, Misc Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Center Console - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Purchase and install a Gamber-Johnson vehicle-specific center console including: | |||||||||||||
| E-1 | 1 | Each | • Swing-arm laptop mounting system | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| E-2 | 1 | Each | • Armrest | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| E-3 | 1 | Each | • Cup holder | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| Install the following equipment provided by the Palo Alto Police Department: | |||||||||||||
| E-4 | 1 | Each | • * Computer docking station | $ - 0 | $ - 0 | $ - 0 | |||||||
| E-5 | 1 | Each | • * 120-volt laptop power supply connected to the Rivian onboard 120-volt power system | $ - 0 | $ - 0 | $ - 0 | |||||||
| E-6 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| NOTE: " * " E-4 thru E-5 above items, City will furnish equipment for Bidder to install. | |||||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Push Bar - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| F-1 | 1 | Each | Purchase and install a Gamber-Johnson front push bar designed for the Rivian R1S patrol vehicle configuration. (Material cost must be included within quantity of hourly rate) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| F-2 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Ballistic Armor - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| G-1 | 2 | Each | Install automotive ballistic protection panels in the front (2) doors. | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| G-2 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Rear Prisoner Compartment - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Install a rear prisoner containment system including: | |||||||||||||
| H-1 | 1 | Each | • Main/front prisoner partition | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-2 | 1 | Each | • Rear prisoner partition | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-3 | 1 | Each | • Rear seat cover designed for prisoner transport | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-4 | 1 | Each | • Side window guards | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-5 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Rear Cargo Storage - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| I-1 | 1 | Each | Supply and install a Rivian R1S vehicle-specific rear cargo drawer storage command box with bolt-in mounting system. | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| I-2 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Graphics Package - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Provide and install exterior graphics including: | |||||||||||||
| J-1 | 1 | Each | • White wrap on front doors | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| J-2 | 1 | Each | • Installation of Palo Alto Police Department insignia | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| J-3 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Vehicle Transportation - Freight / Delivery Fees | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Provide vehicle transport services including: | |||||||||||||
| K-1 | 1 | Each | • Open vehicle transportation from Rivian delivery location to the upfitting facility | 1 | $ - 0 | ||||||||
| K-2 | 1 | Each | • Installation of Palo Alto Police Department insignia | 1 | $ - 0 | ||||||||
| K-3 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Upfit Assembly & Installation Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Provide full vehicle upfit assembly and installation services including: | |||||||||||||
| L-1 | 1 | Each | • Integration and installation of all equipment listed in this scope | $ - 0 | $ - 0 | ||||||||
| L-2 | 1 | Each | • Integration of customer-provided radio equipment and LensLock system | $ - 0 | $ - 0 | ||||||||
| L-3 | 1 | Each | • Testing, commissioning, and operational verification of all installed system | $ - 0 | $ - 0 | ||||||||
| L-4 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 |
| Per Vehicle | ||
| Total: | $ - 0 | |
| 2 Vehicle | ||
| Total Cost: | $ - 0 |
File details come from the government source that posted it. Updated .