SOW_-_RFQ197204_PD_Rivian_R1S_Patrol_Outfitting_FINAL.pdf
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- Solicitation number
- 197204
- Issued by
- Santa Clara County, California
About this file
This is a Scope of Work document prepared by the City of Palo Alto Police Department for Request for Quotation (RFQ) No. 197204, which seeks comprehensive upfitting services for two (2) 2026 Rivian R1S patrol vehicles. The vendor shall supply and install extensive emergency and law enforcement equipment, including Whelen emergency lighting and siren systems, Harris mobile radio with tri-band antenna, LensLock mobile digital video recorder with four integrated cameras, a custom 12-volt auxiliary power management system, Gamber-Johnson center console and front push bar, automotive ballistic armor for front doors, rear prisoner containment system with partitions and window guards, rear cargo drawer storage, exterior graphics package with departmental insignia, and vehicle transportation services. The vendor shall also coordinate vehicle pickup from Rivian delivery locations and perform full assembly, integration, testing, commissioning, and operational verification of all installed systems. The question submission deadline is March 23, 2026, at 1:00 p.m., and the quote submission deadline is April 2, 2026, at 3:00 p.m., with electronic submission required through the City's OpenGov portal. No pre-bid conference has been scheduled. The contract template permits a term extending up to three years subject to fiscal appropriations.
To be considered responsive, vendors must be authorized Rivian preferred upfit partners with explicit authorization to provide Isolated Onboard Auxiliary Power and Ballistic Panels installation, and must be registered with the California Department of Industrial Relations for public works projects. All bidders must comply with prevailing wage requirements under California Labor Code Sections 1720 et seq., provide certified payroll records, and comply with apprenticeship employment requirements. Award will be made to the lowest responsive and responsible bidder based on demonstrated trustworthiness, quality, fitness, capacity, experience, skill, ability to perform within the specified timeframe, equipment and facilities availability, future maintenance capability, satisfactory performance record, and compliance with applicable laws and regulations. Insurance requirements include Workers' Compensation and Employer's Liability at statutory limits, General Liability with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate, Automobile Liability with minimum limits of $1,000,000 per person and per occurrence, and Professional Liability/Errors and Omissions coverage of $1,000,000 in all damages, with the City named as additional insured on all policies except Workers' Compensation, Employer's Liability, and Professional Liability. If the contract sum exceeds $25,000, the contractor must provide payment and performance bonds equal to 100% of the maximum contract price. The City will furnish specific equipment components including the legacy lightbar, CenCom control system, siren speaker, Harris radio, tri-band antenna, LensLock equipment suite, Cradlepoint router and antennas, and computer docking station. No specific budget ranges or award values are disclosed in the solicitation documents, and no set-aside designations or incumbent vendors are identified.
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Text version
Palo Alto Police Department Two (2) Patrol Rivian R1S Build RFQ No. 197204
Scope of Work
*Requirements*
1. Bidder (vendor) must be an authorized Rivian preferred upfit partner and an upfitter authorized by Rivian to provide Isolated Onboard Auxiliary Power and Ballistic Panels.
2. Bidder must be registered with the state of California Department of Industrial Relations for this public works installation project.
Bidder will build and install equipment to retrofit quantity of 2 City Police Department’s Rivian R1S patrol vehicles. The City will furnish the vehicles and Bidder will coordinate vehicle and equipment pick up to perform installation (per vehicle) of the following:
A. Lighting / Siren System Supply (as indicated) and install Whelen emergency lighting and siren equipment including:
• Legacy 48” lightbar with custom Rivian R1S mounting brackets (provided by the Palo Alto Police Department)
• Four (4) Whelen Ion T-Series Solo push-bar lights (two red / two blue)
• Two (2) Whelen Ion Duo side cargo window lights (red/blue)
• Two (2) Whelen Ion Solo rear hatch window lights (one red / one blue)
• Two (2) Whelen Ion T-Series license plate lights (one red / one blue)
• Two (2) Whelen Mini-T Solo open hatch lights with hatch sensor and override switch (one red / one blue)
• Rear hatch red/white work light
• Whelen CenCom Core control system and control head (provided by the Palo Alto Police
Department)
• 100-watt siren speaker with mounting bracket (provided by the Palo Alto Police
Department)
• Patrol EV relay, fuse, wiring, and power management integration for lighting and siren system
• Magnetic microphone clip
B. Radio The Palo Alto Police Department will provide the radio equipment. Vendor shall:
• Wire and install a Harris mobile radio
• Install tri-band antenna
• Pre-wire between the faceplate and base unit mounting location to allow a future upgrade to a Motorola APX8500 radio
• Ensure antenna compatibility with future APX8500 installation
• Install magnetic microphone clip
C. LensLock
The Palo Alto Police Department will provide the LensLock system. Vendor shall install the complete system including:
• Mobile Digital Video Recorder (MDVR)
• Four (4) integrated camera units
• Cradlepoint router
• GPS / Wi-Fi antenna
• 5G antenna
• LTE / Wi-Fi antenna
• Integration with trigger points including emergency lighting activation, braking, Bluetooth, and manual activation switch
D. Power System
Build and install a Patrol EV Rivian-spec 12-volt power management system and enclosure designed to support all installed equipment.
System design assumptions include approximately 12-hour patrol shifts consisting of alternating periods of:
• Approximately two hours at a scene with emergency lighting active and intermittent siren use
• Approximately two hours with emergency lighting and siren inactive
System components include:
• Auxiliary battery and power distribution enclosure designed for Rivian R1S integration
• Power relay and circuit protection system
• Battery state-of-charge monitoring
• Integration with vehicle charging systems, including ability to recharge auxiliary system via 120-volt power
E. Center Console
Purchase and install a Gamber-Johnson vehicle-specific center console including:
• Swing-arm laptop mounting system
• Armrest
• Cup holder
Install the following equipment provided by the Palo Alto Police Department:
• Computer docking station
• 120-volt laptop power supply connected to the Rivian onboard 120-volt power system
F. Push Bar
Purchase and install a Gamber-Johnson front push bar designed for the Rivian R1S patrol vehicle configuration.
G. Ballistic Armor Install automotive ballistic protection panels in the two front doors.
H. Rear Prisoner Compartment Install a rear prisoner containment system including:
• Main/front prisoner partition
• Rear prisoner partition
• Rear seat cover designed for prisoner transport
• Side window guards
I. Rear Cargo Storage Supply and install a Rivian R1S vehicle-specific rear cargo drawer storage command box with bolt-in mounting system.
J. Graphics Package Provide and install exterior graphics including:
• White wrap on front doors
• Installation of Palo Alto Police Department insignia
K. Vehicle Transportation Provide vehicle transport services including:
• Open vehicle transportation from Rivian delivery location to the upfitting facility
• Inbound freight associated with the upfitting components and equipment
L. Upfit Assembly and Installation Provide full vehicle upfit assembly and installation services including:
• Integration and installation of all equipment listed in this scope
• Integration of customer-provided radio equipment and LensLock system
• Testing, commissioning, and operational verification of all installed system
| A. Lighting / Siren System |
| C. LensLock |
| D. Power System |
| E. Center Console |
| F. Push Bar |
| G. Ballistic Armor |
| H. Rear Prisoner Compartment |
| I. Rear Cargo Storage |
| J. Graphics Package |
| K. Vehicle Transportation |
| L. Upfit Assembly and Installation |
File details come from the government source that posted it. Updated .