SOW_-_RFQ197204_PD_Rivian_R1S_Patrol_Outfitting_FINAL.pdf
PDF 154 KB Posted
- Solicitation number
- 197204
- Issued by
- Santa Clara County, California
About this file
This Scope of Work document, issued by the City of Palo Alto Police Department for Request for Quotation No. 197204, outlines comprehensive upfitting services for two (2) 2026 Rivian R1S patrol vehicles. The vendor must supply and install extensive emergency and law enforcement equipment, including a Whelen legacy 48-inch lightbar with custom mounting brackets, multiple Whelen Ion series lights (push-bar, cargo window, rear hatch, license plate, and open hatch variants), a Whelen CenCom Core control system, Harris mobile radio with tri-band antenna and pre-wiring for future Motorola APX8500 compatibility, a LensLock mobile digital video recorder with four integrated cameras and associated networking equipment, a custom 12-volt Patrol EV auxiliary power management system with auxiliary battery and charging integration, a Gamber-Johnson vehicle-specific center console with laptop mounting, a Gamber-Johnson front push bar, automotive ballistic armor for front doors, a rear prisoner containment system with partitions and window guards, rear cargo drawer storage, exterior graphics package with departmental insignia, vehicle transportation from Rivian delivery locations, and full assembly, integration, testing, commissioning, and operational verification of all systems. The question submission deadline is March 23, 2026, at 1:00 p.m., and quotes are due April 2, 2026, at 3:00 p.m., with electronic submission required through the City's OpenGov portal and no pre-bid conference scheduled. The contract term extends up to three years subject to fiscal appropriations.
Vendors must be authorized Rivian preferred upfit partners with explicit authorization to provide Isolated Onboard Auxiliary Power and Ballistic Panels installation and must register with the California Department of Industrial Relations for public works projects. Award will be made to the lowest responsive and responsible bidder. No specific set-aside designations are mentioned. All bidders must comply with California prevailing wage requirements under Labor Code Sections 1720 et seq., provide certified payroll records, and meet apprenticeship employment requirements. Insurance requirements include Workers' Compensation and Employer's Liability at statutory limits, General Liability with minimum $1,000,000 per occurrence and aggregate limits, Automobile Liability with $1,000,000 per person and per occurrence, and Professional Liability/Errors and Omissions coverage of $1,000,000, with the City named as additional insured on all policies except Workers' Compensation, Employer's Liability, and Professional Liability. If the contract sum exceeds $25,000, the contractor must provide payment and performance bonds equal to 100% of the maximum contract price. Specific budget ranges or award values are not disclosed in the solicitation documents.
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Text version
Palo Alto Police Department Two (2) Patrol Rivian R1S Build RFQ No. 197204
Scope of Work
*Requirements*
1. Bidder (vendor) must be an authorized Rivian preferred upfit partner and an upfitter authorized by Rivian to provide Isolated Onboard Auxiliary Power and Ballistic Panels.
2. Bidder must be registered with the state of California Department of Industrial Relations for this public works installation project.
Bidder will build and install equipment to retrofit quantity of 2 City Police Department’s Rivian R1S patrol vehicles. The City will furnish the vehicles and Bidder will coordinate vehicle and equipment pick up to perform installation (per vehicle) of the following:
A. Lighting / Siren System Supply (as indicated) and install Whelen emergency lighting and siren equipment including:
• Legacy 48” lightbar with custom Rivian R1S mounting brackets (provided by the Palo Alto Police Department)
• Four (4) Whelen Ion T-Series Solo push-bar lights (two red / two blue)
• Two (2) Whelen Ion Duo side cargo window lights (red/blue)
• Two (2) Whelen Ion Solo rear hatch window lights (one red / one blue)
• Two (2) Whelen Ion T-Series license plate lights (one red / one blue)
• Two (2) Whelen Mini-T Solo open hatch lights with hatch sensor and override switch (one red / one blue)
• Rear hatch red/white work light
• Whelen CenCom Core control system and control head (provided by the Palo Alto Police
Department)
• 100-watt siren speaker with mounting bracket (provided by the Palo Alto Police
Department)
• Patrol EV relay, fuse, wiring, and power management integration for lighting and siren system
• Magnetic microphone clip
B. Radio The Palo Alto Police Department will provide the radio equipment. Vendor shall:
• Wire and install a Harris mobile radio
• Install tri-band antenna
• Pre-wire between the faceplate and base unit mounting location to allow a future upgrade to a Motorola APX8500 radio
• Ensure antenna compatibility with future APX8500 installation
• Install magnetic microphone clip
C. LensLock
The Palo Alto Police Department will provide the LensLock system. Vendor shall install the complete system including:
• Mobile Digital Video Recorder (MDVR)
• Four (4) integrated camera units
• Cradlepoint router
• GPS / Wi-Fi antenna
• 5G antenna
• LTE / Wi-Fi antenna
• Integration with trigger points including emergency lighting activation, braking, Bluetooth, and manual activation switch
D. Power System
Build and install a Patrol EV Rivian-spec 12-volt power management system and enclosure designed to support all installed equipment.
System design assumptions include approximately 12-hour patrol shifts consisting of alternating periods of:
• Approximately two hours at a scene with emergency lighting active and intermittent siren use
• Approximately two hours with emergency lighting and siren inactive
System components include:
• Auxiliary battery and power distribution enclosure designed for Rivian R1S integration
• Power relay and circuit protection system
• Battery state-of-charge monitoring
• Integration with vehicle charging systems, including ability to recharge auxiliary system via 120-volt power
E. Center Console
Purchase and install a Gamber-Johnson vehicle-specific center console including:
• Swing-arm laptop mounting system
• Armrest
• Cup holder
Install the following equipment provided by the Palo Alto Police Department:
• Computer docking station
• 120-volt laptop power supply connected to the Rivian onboard 120-volt power system
F. Push Bar
Purchase and install a Gamber-Johnson front push bar designed for the Rivian R1S patrol vehicle configuration.
G. Ballistic Armor Install automotive ballistic protection panels in the two front doors.
H. Rear Prisoner Compartment Install a rear prisoner containment system including:
• Main/front prisoner partition
• Rear prisoner partition
• Rear seat cover designed for prisoner transport
• Side window guards
I. Rear Cargo Storage Supply and install a Rivian R1S vehicle-specific rear cargo drawer storage command box with bolt-in mounting system.
J. Graphics Package Provide and install exterior graphics including:
• White wrap on front doors
• Installation of Palo Alto Police Department insignia
K. Vehicle Transportation Provide vehicle transport services including:
• Open vehicle transportation from Rivian delivery location to the upfitting facility
• Inbound freight associated with the upfitting components and equipment
L. Upfit Assembly and Installation Provide full vehicle upfit assembly and installation services including:
• Integration and installation of all equipment listed in this scope
• Integration of customer-provided radio equipment and LensLock system
• Testing, commissioning, and operational verification of all installed system
| A. Lighting / Siren System |
| C. LensLock |
| D. Power System |
| E. Center Console |
| F. Push Bar |
| G. Ballistic Armor |
| H. Rear Prisoner Compartment |
| I. Rear Cargo Storage |
| J. Graphics Package |
| K. Vehicle Transportation |
| L. Upfit Assembly and Installation |
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