Base_Bid_Form_-_RFQ197204_Partol_Rivian.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 197204
- Issued by
- Santa Clara County, California
About this file
This is a base bid form for Request for Quotation (RFQ) No. 197204 issued by the City of Palo Alto Police Department for comprehensive upfitting services on two (2) 2026 Rivian R1S patrol vehicles. The procurement encompasses eleven major service categories including Whelen emergency lighting and siren systems, Harris mobile radio installation with tri-band antenna, LensLock mobile digital video recorder with four integrated cameras, a custom 12-volt auxiliary power management system, Gamber-Johnson center console with swing-arm laptop mounting, front push bar installation, automotive ballistic armor for front doors, rear prisoner containment system with partitions and window guards, rear cargo storage drawer, exterior graphics package with department insignia, vehicle transportation from Rivian delivery locations, and full upfit assembly and installation with testing and commissioning of all systems. The City will furnish certain equipment items including the legacy 48-inch lightbar with custom mounting brackets, Whelen CenCom Core control system, 100-watt siren speaker, Harris mobile radio, tri-band antenna, LensLock equipment suite, Cradlepoint router with antennas, and computer docking station for bidder installation. The question submission deadline is March 23, 2026, at 1:00 p.m., and the quote submission deadline is April 2, 2026, at 3:00 p.m., with electronic submission required through the City's OpenGov portal and no pre-bid conference scheduled.
The bid form is structured as a cost sheet with line items for purchase pricing, installation hours, hourly labor rates, and extended pricing for each component and service category, with a final calculation for per-vehicle total cost and two-vehicle aggregate cost. All pricing fields are currently blank with zero-dollar placeholders, indicating this is a template for bidder submission. Bidders must be authorized Rivian preferred upfit partners with explicit authorization for Isolated Onboard Auxiliary Power and Ballistic Panels installation, and must be registered with the California Department of Industrial Relations for public works projects. All bidders must comply with California prevailing wage requirements, provide certified payroll records, and meet apprenticeship employment requirements. If the total contract sum exceeds $25,000, the contractor must provide payment and performance bonds equal to 100% of the maximum contract price. Insurance requirements include Workers' Compensation and Employer's Liability at statutory limits, General Liability with minimum $1,000,000 per occurrence and aggregate limits, Automobile Liability with minimum $1,000,000 per person and per occurrence, and Professional Liability coverage of $1,000,000 with the City named as additional insured on all policies except Workers' Compensation and Professional Liability.
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Text version
Single Bid
| RFQ197204 - Patrol Rivian R1S Build (per vehicle) Cost Sheet | ||||||||||||
| Bid Item# | Quantity Install | Units | Whelen Emergency Lighting & Siren - Supply and Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| A-1 | 1 | Each | * Legacy 48” lightbar with custom Rivian R1S mounting brackets | $ - 0 | $ - 0 | |||||||
| A-2 | 4 | Each | Whelen Ion T-Series Solo push-bar lights (two red / two blue) | 4 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-3 | 2 | Each | Whelen Ion Duo side cargo window lights (red/blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-4 | 2 | Each | Whelen Ion Solo rear hatch window lights (one red / one blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-5 | 2 | Each | Whelen Ion T-Series license plate lights (one red / one blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-6 | 2 | Each | Whelen Mini-T Solo open hatch lights with hatch sensor and override switch (one red / one blue) | 2 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-7 | 1 | Each | Rear hatch red/white work light | 1 | $ - 0 | $ - 0 | $ - 0 | |||||
| A-8 | 1 | Each | * Whelen CenCom Core control system and control head | $ - 0 | $ - 0 | |||||||
| A-9 | 1 | Each | * 100-watt siren speaker with mounting bracket | $ - 0 | $ - 0 | |||||||
| A-10 | 1 | Each | Patrol EV relay, fuse, wiring, and power management integration for lighting and siren system | 1 | $ - 0 | $ - 0 | ||||||
| A-11 | 1 | Each | Magnetic microphone clip | 1 | $ - 0 | $ - 0 | ||||||
| A-12 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | |||||||||
| NOTE: " * " A-1, A-8 & A-9 above items, City will furnish equipment for Bidder to install. | ||||||||||||
| Total | ||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | ||||||||
| Bid Item# | Quantity Install | Units | Radio - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| B-1 | 1 | Each | * Wire and install a Harris mobile radio | $ - 0 | $ - 0 | |||||||
| B-2 | 1 | Each | * Install tri-band antenna | $ - 0 | $ - 0 | |||||||
| B-3 | 1 | Each | * Pre-wire between the faceplate and base unit mounting location to allow a future upgrade to a Motorola APX8500 radio | $ - 0 | $ - 0 | |||||||
| B-4 | 1 | Each | * Ensure antenna compatibility with future APX8500 installation | $ - 0 | $ - 0 | |||||||
| B-5 | 1 | Each | * Install magnetic microphone clip | $ - 0 | $ - 0 | |||||||
| B-6 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | |||||||||
| NOTE: " * " B-1 thru B-5 above items, City will furnish equipment for Bidder to install. | ||||||||||||
| Total | ||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | ||||||||
| Bid Item# | Quantity Install | Units | Lenslock - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| C-1 | 1 | Each | * Mobile Digital Video Recorder (MDVR) | $ - 0 | $ - 0 | |||||||
| C-2 | 4 | Each | * Integrated camera units | $ - 0 | $ - 0 | |||||||
| C-3 | 1 | Each | * Cradlepoint router | $ - 0 | $ - 0 | |||||||
| C-4 | 1 | Each | * GPS / Wi-Fi antenna | $ - 0 | $ - 0 | |||||||
| 1 | Each | * LTE / Wi-Fi antenna | ||||||||||
| C-5 | 1 | Each | * Integration with trigger points including emergency lighting activation, braking, Bluetooth, and manual activation switch | $ - 0 | $ - 0 | |||||||
| C-6 | 1 | Per Order | Delivery, Freight, Misc Fee (if any). If none, default entering $0 value | |||||||||
| NOTE: " * " C-1 thru C-5 above items, City will furnish equipment for Bidder to install. | ||||||||||||
| Total | ||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | ||||||||
| Bid Item# | Quantity Install | Units | Power System - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total |
| D-1 | 1 | Each | Build and install for a Patrol EV Rivian-spec 12-volt power management system and enclosure designed to support all installed equipment. |
System design assumptions include approximately 12-hour patrol shifts consisting of alternating periods:
• Approximately two hours at a scene with emergency lighting active and intermittent siren use
• Approximately two hours with emergency lighting and siren inactive
| (Material cost must be included within quantity of hourly rate) | $ - 0 | $ - 0 | ||||
| D-2 | 1 | Each | System components include: |
• Auxiliary battery and power distribution enclosure designed for Rivian R1S integration
• Power relay and circuit protection system
• Battery state-of-charge monitoring
• Integration with vehicle charging systems, including ability to recharge auxiliary system via 120-volt power
| (Material cost must be included within quantity of hourly rate) | $ - 0 | $ - 0 | |||||||||||
| D-3 | 1 | Per Order | Delivery, Freight, Misc Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Center Console - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Purchase and install a Gamber-Johnson vehicle-specific center console including: | |||||||||||||
| E-1 | 1 | Each | • Swing-arm laptop mounting system | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| E-2 | 1 | Each | • Armrest | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| E-3 | 1 | Each | • Cup holder | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| Install the following equipment provided by the Palo Alto Police Department: | |||||||||||||
| E-4 | 1 | Each | • * Computer docking station | $ - 0 | $ - 0 | $ - 0 | |||||||
| E-5 | 1 | Each | • * 120-volt laptop power supply connected to the Rivian onboard 120-volt power system | $ - 0 | $ - 0 | $ - 0 | |||||||
| E-6 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| NOTE: " * " E-4 thru E-5 above items, City will furnish equipment for Bidder to install. | |||||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Push Bar - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| F-1 | 1 | Each | Purchase and install a Gamber-Johnson front push bar designed for the Rivian R1S patrol vehicle configuration. (Material cost must be included within quantity of hourly rate) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| F-2 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Ballistic Armor - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| G-1 | 2 | Each | Install automotive ballistic protection panels in the front (2) doors. | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| G-2 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Rear Prisoner Compartment - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Install a rear prisoner containment system including: | |||||||||||||
| H-1 | 1 | Each | • Main/front prisoner partition | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-2 | 1 | Each | • Rear prisoner partition | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-3 | 1 | Each | • Rear seat cover designed for prisoner transport | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-4 | 1 | Each | • Side window guards | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| H-5 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Rear Cargo Storage - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| I-1 | 1 | Each | Supply and install a Rivian R1S vehicle-specific rear cargo drawer storage command box with bolt-in mounting system. | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| I-2 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Graphics Package - Install Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Provide and install exterior graphics including: | |||||||||||||
| J-1 | 1 | Each | • White wrap on front doors | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| J-2 | 1 | Each | • Installation of Palo Alto Police Department insignia | 1 | $ - 0 | $ - 0 | $ - 0 | ||||||
| J-3 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Vehicle Transportation - Freight / Delivery Fees | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Provide vehicle transport services including: | |||||||||||||
| K-1 | 1 | Each | • Open vehicle transportation from Rivian delivery location to the upfitting facility | 1 | $ - 0 | ||||||||
| K-2 | 1 | Each | • Installation of Palo Alto Police Department insignia | 1 | $ - 0 | ||||||||
| K-3 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 | |||||||||
| Bid Item# | Quantity Install | Units | Upfit Assembly & Installation Description | Manufacturer | Part# | Qty Purchase | Unit Price $ | Unit Ext Price $ | # Install Hours | Hourly Rate | Ext Hourly Rate | Total | |
| Provide full vehicle upfit assembly and installation services including: | |||||||||||||
| L-1 | 1 | Each | • Integration and installation of all equipment listed in this scope | $ - 0 | $ - 0 | ||||||||
| L-2 | 1 | Each | • Integration of customer-provided radio equipment and LensLock system | $ - 0 | $ - 0 | ||||||||
| L-3 | 1 | Each | • Testing, commissioning, and operational verification of all installed system | $ - 0 | $ - 0 | ||||||||
| L-4 | 1 | Per Order | Delivery, Freight, Misc. Fee (if any). If none, default entering $0 value | ||||||||||
| Total | |||||||||||||
| Subtotal: | $ - 0 | Subtotal: | $ - 0 | $ - 0 |
| Per Vehicle | ||
| Total: | $ - 0 | |
| 2 Vehicle | ||
| Total Cost: | $ - 0 |
File details come from the government source that posted it. Updated .