Upfit of Two International Chassis Trucks with Dump Bodies and Snow Hydraulics

The City of Little Rock Fleet Services Department is conducting an Invitation to Bid (ITB) procurement for the upfit of two International chassis trucks with Force America dump bodies and snow hydraulics equipment, including snowplow and salt spreader provisions with full installation and services. The project scope encompasses equipping two trucks with 13-foot dump bodies, hydraulic systems, snowplow lighting, tarp systems, and related components according to detailed specifications. Qualified vendors must be licensed to operate in Arkansas, carry comprehensive general liability insurance of $1,000,000, personal injury coverage of $1,000,000, and property damage coverage of $1,000,000 with the City named as additional insured, and must be capable of completing the upfit within eight weeks from the purchase order date. Vendors must submit all questions by June 4, 2026, with sealed bids due by 10:00 a.m. Central Time on June 11, 2026, via the LRPROCURE online portal, followed by a bid opening meeting on the same date via Microsoft Teams. The award will be made on an "all or none basis" to the lowest qualified bidder meeting all specified requirements, with pricing valid for ninety days following bid opening and standard net-30 payment terms applied. All vendors must provide a Statement of Vendor Qualifications, deliver a two-year standard warranty and a three-year warranty on Force America defective materials excluding labor, and submit a signed Combined Certification confirming non-boycott of Israel and non-boycott of the energy, fossil fuel, firearms, and ammunition industries.

The procurement includes specific compliance certifications based on contract value: vendors must certify non-engagement in boycotts of Israel for contracts valued at $1,000 or greater, non-employment of illegal immigrants for contracts valued at $25,000 or greater, and non-engagement in boycotts of energy, fossil fuel, firearms, or ammunition industries for contracts valued at $75,000 or greater, all enforceable under Arkansas Code Annotated. Joint ventures are permitted with appropriate documentation, including a notarized Affidavit of Joint Venture and a written joint venture agreement detailing each party's role, ownership percentage, capital contributions, equipment provisions, and dedicated personnel commitments. Out-of-state vendors are not required to obtain a City of Little Rock business license prior to bid submission but must obtain one if awarded the contract; Arkansas-based vendors from other municipalities may be required to obtain a Little Rock license unless holding a comparable license from another Arkansas municipality. No specific budget range or award value is disclosed in the available procurement documents, and no incumbent vendor information or set-aside designations for disadvantaged enterprises are identified. The contract will operate under Arkansas state law with exclusive venue in Pulaski County, and the City retains the right to terminate the agreement for cause or convenience with fifteen calendar days' written notice, or without penalty if appropriated funds become unavailable with ninety days' notice when practicable.