University of South Dakota - Airplane Lease
Closed State & local contract opportunity Posted
- Solicitation number
- 25RFP-USD02012025
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC codes
- 25131504 Commercial passenger propeller aircraft
- 25131500 Powered fixed wing aircraft
- 25131502 Cargo propeller aircraft
- 25131503 Seaplanes
- 25131507 Private or business propeller aircraft
- 25131508 Private or business jet aircraft
- 25132005 Ultra light aircraft
- 25131906 Tilt rotor wing aircraft
- 25131506 Commercial passenger jet aircraft
- 25131501 Fixed wing agricultural aircraft
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The University of South Dakota (USD) is seeking a five-year dry lease agreement for a twin-engine turbo prop airplane through Request for Proposal (RFP) USD02012025. Specifically, USD requires a 2014 or newer Beechcraft King Air 350i aircraft equipped with Collins Pro-Line 21 or Garmin G1000NXi avionics systems. The aircraft must be located at the Vermillion, South Dakota airport in a provided hangar, with USD responsible for all operational expenses including pilot salaries, maintenance, repairs, and upgrades. Proposals are due by 2:00 PM on March 21, 2025, with written inquiries accepted until March 7, 2025. Evaluation criteria will comprehensively assess the aircraft's condition, including age, total hours (airframe and engines), current location, annual lease cost, avionics equipment, maintenance records, completed FAA inspections, and will require an on-site visual inspection. The aircraft must be free from damage history, feature leather seat surfaces, accommodate a two-person crew and nine passengers, and include a belted potty.
The RFP does not specify any set-aside designations or restrictions for specific enterprise types. While no incumbent vendor is mentioned, the lease includes provisions for potential five-year renewals upon mutual written agreement. The Lessor must maintain insurance with hull coverage and liability coverage of at least $50,000,000, though these insurance costs will be covered by USD. The RFP indicates USD will manage all operational expenses, suggesting a potentially significant annual investment in the aircraft lease and associated operational costs. While a specific budget range is not explicitly stated, the comprehensive requirements for a modern, well-maintained aircraft and the five-year lease term suggest a substantial financial commitment. Interested vendors must submit a signed proposal and comply with all specified communication protocols, including directing inquiries to Chris.Phillips@usd.edu with the specific subject line "RFP Number USD02012025".
Opportunity text
The term of the lease shall be a five-year dry lease agreement with USD being responsible for all expenses associated with operating the airplane; including all USD provided pilot salaries & benefits, maintenance, repairs and upgrades. The term of the lease may be renewed for additional five-year terms upon written agreement of the Parties.
The authorized officer of the firm represents that they have carefully examined the specifications and conditions contained in this RFP. The offeror fully understands the type and quality of the product(s) and/or service(s) sought by USD and hereby proposes to supply such at the prices stated, and in accordance with the proposal.
For this RFP to be considered, it must be SIGNED by an authorized person of the firm. Unsigned RFP's will not be considered.
Vendors and their agents (including subcontractors, employees, consultants, or anyone acting on their behalf) may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Procurement Schedule.
Questions must be sent to Chris.Phillips@usd.edu by e-mail with the subject line "RFP Number USD02012025. Vendors and their agents may not otherwise contact USD regarding this RFP during the solicitation and evaluation process. Inappropriate contact is grounds for suspension or exclusion from this procurement.
USD will respond to Vendors' inquiries (if required) by email. All inquiries and the State's response will be posted on the state's procurement system.
Vendors will be notified on the state's procurement system website regarding any modifications to this RFP. Vendors may not rely on any other written or verbal statements that alter any specification, term, or condition of this RFP.
Files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| Addendum 1.pdf | ||
| RFP Document.pdf |
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