University Carnival Services- Spring 2023 "WestFest"

Western Connecticut State University (WCSU) has issued a Request for Proposal (RFP) numbered WCSU-2023-RFP-002 for University Carnival Services to support their Spring 2023 "WestFest" program. The procurement seeks vendors to provide comprehensive carnival services to be conducted on the University's Westside Campus located at Lake Avenue Extension in Danbury, Connecticut. The anticipated contract term is from April 24 to April 30, 2023, during which the selected vendor will be responsible for setting up, operating, and managing a carnival event for the university community. The RFP solicitation period runs from January 12 to January 27, 2023, with a proposal submission deadline of January 27, 2023 at 3:00 PM EST. Vendors are permitted to submit questions about the RFP between January 12 and January 19, 2023, with any addenda to be issued by January 23, 2023. Proposals must be submitted electronically via email to procurement@wcsu.edu, and the university has designated this solicitation as having no specific line items, meaning vendors should provide comprehensive carnival service proposals.

The RFP is open to all vendors without any specified set-aside designations or restrictions on organizational types. No information is provided about incumbent vendors or existing carnival infrastructure that might require integration. The solicitation does not disclose an estimated total contract value, specific pricing requirements, or funding sources. Delivery terms are specified as Free On Board Destination, with payment terms to be specified by the vendor. The primary contact for this procurement is Amy Lopez from the WCSU Purchasing Department, who can be reached for any additional inquiries. The university has not outlined specific evaluation criteria beyond the general requirement for comprehensive carnival services that will meet the needs of the "WestFest" program. Interested vendors are encouraged to submit proposals that demonstrate their capability to provide a full-service carnival experience for the university's year-end event.