Uninterrupted Power Supply (UPS) System Maintenance Services

The State of Oregon, Department of Administrative Services (DAS) Procurement Services is seeking a single-award contract for Uninterrupted Power Supply (UPS) System Maintenance Services specifically for the State Data Center located in Marion County. The procurement targets comprehensive maintenance services for five MGE UPS systems, with requirements including annual full preventative maintenance, emergency services, repairs, firmware updates, and system testing. Bidders must demonstrate at least three years of UPS maintenance experience in Oregon and provide detailed information about key personnel and professional references. The initial contract term is two years, with potential renewals allowing for a maximum contract duration of ten years. Bid submissions are due by July 17, 2023, with the contract covering services such as annual maintenance, emergency repairs, battery replacements, and optional remote diagnostics and monitoring. Pricing must be inclusive of all labor, parts, supplies, tools, training, travel, and associated expenses. Evaluation will likely focus on technical capabilities, experience, and comprehensive pricing across annual services, hourly labor rates, and optional service offerings.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract does not identify an incumbent vendor and appears open to qualified vendors with appropriate UPS maintenance expertise. While precise budget ranges were not disclosed, the solicitation includes detailed pricing schedules for annual services, with line items for preventative maintenance, emergency services, battery replacements, and optional system monitoring and diagnostic services. The procurement covers UPS systems supporting the State's Information Technology and Telecommunications infrastructure, located at the State Data Center in Salem, Oregon. The contract allows for potential additional services beyond the initial scope, which would be billed at specified hourly rates. Bidders are required to submit comprehensive pricing for various service levels, including annual maintenance fees, hourly labor rates for regular and overtime work, and optional advanced services like remote diagnostics and full UPS system replacements.