Addendum 02 to S-10700-00007204 UPS System Maintenance_2023.07.10.pdf

ITB: S-10700-00007204 – Uninterrupted Power Supply (UPS) System Maintenance Services

ITB: S-10700-00007204 – UNINTERRUPED POWER

SUPPLY (UPS) SYSTEM MAINTENANCE SERVICES

ADDENDUM #02

SECTION 1: PURPOSE

The purpose of this addendum is to extend the Bid Opening date and to replace the current ITB Bid Submittal Form and Sample Contract Schedule of Prices. Except as changed by this Addendum, all terms, conditions, scope of work, requirements, and deadlines in the original ITB and previous addenda remain unchanged.

1.1 EXTENSION OF BID OPENING DATE TO JULY 17, 2023

1.2 REPLACEMENT OF ITB, ATTACHMENT D – BID SUBMITTAL FORM

1.3 REPLACEMENT OF ITB, ATTACHMENT A – SAMPLE CONTRACT, EXHIBIT D –

SCHEDULE OF PRICES

SECTION 2: MODIFICATIONS

New language is indicated by bold underlined font, deleted language is indicated by strikethrough font.

2.1 EXTENSION OF BID OPENING DATE

ITB Page 1: Bid Opening: July 12 17, 2023, Time 2:00 PM (Pacific)

ITB Page 4, SCHEDULE OF EVENTS:

The table below represents a tentative schedule of events. DAS PS may modify these dates at any time, with appropriate notice. All times are Pacific Time (PT).

EVENT DATE TIME (PT)

Issuance Date of ITB June 22, 2023 N/A Optional Pre-Bid Conference June 27, 2023 12:30 PM

Questions / Requests for Clarifications Due July 05, 2023 5:00 PM

Answers to Questions / Requests for Clarification Issued (approx.)

July 07, 2023 5:00 PM

ITB Protest Period Ends 7 calendar days prior to Opening

N/A

Bid Opening (Bid Due) July 13 17, 2023 2:00 PM

Notice of Intent to Award (approx.) July 17 20, 2023 N/A

Protests to Intent to Award Due 7 calendar days from Notice of Intent to Award

N/A

Execution of Contract (approx.) July 25 28, 2023 N/A

2.2 REPLACEMENT OF ITB ATTACHMENT D – BID SUBMITTAL FORM

ATTACHMENT D – BID SUBMITTAL FORM is hereby removed in its entirety and replaced with the attached revised ATTACHMENT D – BID SUBMITTAL FORM.

2.3 REPLACEMENT OF ITB ATTACHMENT A – STATEMENT OF SERVICES – EXHIBIT D –

SCHEDULE OF PRICES

EXHIBIT D – SCHEDULE OF PRICES is hereby removed in its entirety and replaced with the attached revised EXHIBIT D – SCHEDULE OF PRICES.

SECTION 3: PROTEST

Requests for clarification, requests for change, and protests of Solicitation Addendum provisions addressed in this Solicitation Addendum No. 02 must be received by the SPC by 10:00 A.M. (Pacific time) on July 17, 2023, or they will not be considered. DAS will not consider requests or protests of matters not added to or modified by this Solicitation Addendum No. 02.

SECTION 4: ATTACHMENTS

ITB Attachment D: BID SUBMITTAL FORM

ITB Attachment A, Exhibit D: SCHEDULE OF PRICES

ATTACHMENT D — BID SUBMITTAL FORM

Inclusive of all labor, parts, supplies, tools, training, travel, transportation, fuel, parking, equipment, expenses, etc., as necessary to provide DAS a complete package of preventative maintenance, repair service and support for the State Data Center UPS System.

ANNUAL SERVICE FEE – FOR PERFORMING THE ANNUAL SERVICES ENTIRELY $_____________________/EA

ADDITIONAL SERVICES – LABOR (as requested)

HOURLY – M-F, 8 AM – 5 PM $_____________________/HR

HOURLY – M-F, After-Hours $_____________________/HR

OVERTIME – Weekends and Holidays $_____________________/HR

OPTIONAL SERVICES PRICING (Not part of proposal evaluation award):

3.1.1 Remote diagnostics and monitoring through a network connection that connects to the five (5) MGE

UPS systems.

FEE $__________/EA

3.1.2 Complete battery monitoring and recording system, including installation, per Section 9.3 of

Attachment A, Sample Contract.

3.1.3 Full replacement of UPS Modules, including all labor, materials, parts, supplies, and inspection of replacements as requested by Agency for each of the five (5) UPS systems.

Inclusive Price per Module $_________/EA

3.1.4 Purchase and installation of all UPS Batteries. It is anticipated that this Option will not be utilized until 2025, as full replacement of all batteries was completed in October 2019. Contractor is to provide all labor and materials necessary as follows:

• Disconnect, remove, and dispose of the 680 existing UPS Batteries.

• Provide and install 640 C&D UPS12-600MR Batteries.

• Provide and install 40 Enersys 12HX205-FR Batteries.

FEE $____________/EA

EXHIBIT D — SCHEDULE OF PRICES

Inclusive of all labor, parts, supplies, tools, training, travel, transportation, fuel, parking, equipment, expenses, etc., as necessary to provide DAS a complete package of preventative maintenance, repair service and support for the State Data Center UPS System.

ANNUAL SERVICE FEE – FOR PERFORMING THE ANNUAL SERVICES ENTIRELY $_____________________/EA

ADDITIONAL SERVICES – LABOR (as requested)

HOURLY – M-F, 8 AM – 5 PM $_____________________/HR

HOURLY – M-F, After-Hours $_____________________/HR

OVERTIME – Weekends and Holidays $_____________________/HR

OPTIONAL SERVICES PRICING (Not part of proposal evaluation award):

3.1.1 Remote diagnostics and monitoring through a network connection that connects to the five (5) MGE

UPS systems.

3.1.2 Complete battery monitoring and recording system, including installation, per Section 9.3 of

Attachment A, Sample Contract.

3.1.3 Full replacement of UPS Modules, including all labor, materials, parts, supplies, and inspection of replacements as requested by Agency for each of the five (5) UPS systems.

Inclusive Price per Module $_________/EA

3.1.4 Purchase and installation of all UPS Batteries. It is anticipated that this Option will not be utilized until 2025, as full replacement of all batteries was completed in October 2019. Contractor is to provide all labor and materials necessary as follows:

• Disconnect, remove, and dispose of the 680 existing UPS Batteries.

• Provide and install 640 C&D UPS12-600MR Batteries.

• Provide and install 40 Enersys 12HX205-FR Batteries.

FEE $_____________/EA