S-10700-00007204 UPS Maint Svcs_Ongoing Q and A_2023.07.10.pdf

Questions & Answers S-10700-00007204

Uninterrupted Power Supply (UPS) Maintenance Services

The following questions were received prior to the deadline listed in the Invitation to Bid (ITB). The questions and answers appear below in the order they were submitted, most recent at the top.

6/26/2023

Q1: What is the make, model & kVA of each UPS?

A1: (UPS A1, A2, B1, B2): Schneider Galaxy VX 750kVA 480V 3 Phase. (UPS H): Schneider Galaxy VS 60kW 480V 3 Phase. This information is included in ITB Attachment A, Statement of Services, Exhibit F, Equipment List.

Q2: Per ITB Attachment A, Statement of Services, Exhibit D, Schedule of Prices, Section 3.1.3, are there (3) or (5) UPS Modules?

A2: See Addendum #01.

Q3: Clarify what module(s) are asking to be replaced, part number(s)?

A3: Modules will need to be replaced only in the event of a failure. See ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT F, EQUIPMENT LIST FOR UPS SYSTEM for part number(s).

Q4: How many batteries does each UPS have?

A4: (UPS A1, A2, B1, B2): Each UPS has 4 battery strings with 40 batteries per string – 160 total batteries.

(UPS H): 1 battery string with 40 batteries per string – 40 total batteries.

Q5: Per ITB Attachment A, Statement of Services, Exhibit D, Schedule of Prices, Section 3.1.4, clarify the number of total batteries.

A5: See Addendum #01.

Q6: Is there a loading dock for delivery of the batteries?

A6: Yes, there is an accessible loading dock.

Q7: Is there room to store the batteries on site 1-2 days before the install?

A7: Yes, there is room available for short term battery storage.

Q8: Are the units on the first floor?

A8: Yes, everything is on ground level.

Uninterrupted Power Supply (UPS) Maintenance Services

Q9: Are there any obstructions (steps, narrow doors, etc.) between the dock & UPS room(s)?

A9: There is a 36” doorway and a slight ramp between the dock and the location of the UPS modules.

6/27/2023

Q10: Clarify the testing that is referred to in ITB Attachment A, Statement of Services, section 6.6.5.23. Is this something more in depth than the annual PM?

A10: See Addendum #01.

Q11: Per ITB Attachment A, Statement of Services, section 6.7.3.9, it is recommended that connection resistance testing should be included.

A11: See Addendum #01.

Q12: Per ITB Attachment A, Statement of Services, section 6.7.3.10, is the load test still required if we are testing for connection impedance?

A12: See Addendum #01.

Q13: Clarify billing requirements per ITB Attachment A, Statement of Services, section 6.20.

A13: See Addendum #01.

Q14: Per ITB Attachment A, Statement of Services, section 9.2, clarify why you need a DID phone line vs. using your own network. Are you open to using you own line?

A14: See Addendum #01.

Q15: Per ITB Attachment A, Statement of Services, section 9.3, are you requesting pricing for the monitoring equipment only or for installation as well?

A15: See Addendum #01.

Q16: Is ITB Attachment A, Statement of Services, Exhibit F, Equipment List, up to date?

A16: Yes, Exhibit F, Equipment List has been reviewed and determined to be current.

Uninterrupted Power Supply (UPS) Maintenance Services

Q17: Per ITB Attachment A, Statement of Services, Exhibit D, Schedule of Prices, Section 3.1.1, will you be revising from DID Phone Line diagnostics and monitoring to Ethernet or CAT6 based connection to existing SNMP on the UPS?

A17: See Addendum #01.

Q18: Per ITB Attachment A, Statement of Services, Exhibit D, Schedule of Prices, Section 3.1.4, the battery counts should be checked for accuracy.

A18: See Addendum #01.

Q19: ITB Attachment A, Statement of Services, Section 11.1, states invoicing will be done within (30) calendar days following completion of annual services. This contract should be billed in advance annually when start date is transacted.

A19: See Addendum #01.

7/10/2023

Q20: What is the difference between ITB Attachment D – Bid Submittal Form and ITB Attachment A – Sample Contract, Exhibit D – Schedule of Prices.

A20: ITB Attachment D – Bid Submittal Form is the form on which you will submit your pricing (Bid) to be considered for Award. ITB Attachment A – Sample Contract, Exhibit D – Schedule of Prices will be included with the awarded contract. Per ITB Subsection 3.3.2 Required Forms, only ITB Attachment D – Bid Submittal Form is required to be included in the Bid.

Q21: Exhibit D, Schedule of prices: 3.1.4: There are 640 of the C&D UPS12-600MR batteries on the 4 VX systems at your site. There are 40 of the Enersys 12HX205-FR batteries on the VS system. The 680 x UPS12- 490MR statement is incorrect as it reads currently. There is a huge difference in pricing here if not corrected.

A21: See Addendum #02

Q22: 3.1.3, Exhibit D: Full replacement of UPS systems…. The old statement asked for replacement of the modules inside the UPS as I interpreted it. The addendum is asking for complete UPS replacements which is entirely different. Under the contract you are asking for, 3.1.3 is not needed at all as modules inside the UPS are replaced as they fail at no charge to DAS. I see no reason to replace the modules or the UPSs because they are already covered under the service contract. I have module replacement pricing ready to present but if we need UPS pricing, that will take a few weeks to configure, and we will have to leave it out of this bid which is due on the 13th currently.

A22: See Addendum #02

Uninterrupted Power Supply (UPS) Maintenance Services

Q23: Attachment D & Exhibit D, pricing: Additional Services – Labor (as requested). You ask for Hourly M-F, 8am to 5pm but not after-hours M-F. Then OVERTIME – Weekends and Holidays. Does OVERTIME also mean after hours during weekdays? It is a different rate on weekdays after hours than it is for weekends & holidays which is why we ask.

A23: See Addendum #02

Q24: Q&A doc states there are four units – A1, A2, B1, B2. Addendum states three and five still.

A24: See Addendum #02

Q25: Q&A doc states each unit has four strings of 40 batteries, 160 batteries total. 160 x 4

160. Addendum states there is 680 batteries to be replaced.

A25: See Addendum #02