Addendum 01 to S-10700-00007204 UPS System Maintenance_2023.07.07.pdf

ITB: S-10700-00007204 – Uninterrupted Power Supply (UPS) System Maintenance Services

ITB: S-10700-00007204 – UNINTERRUPED POWER

SUPPLY (UPS) SYSTEM MAINTENANCE SERVICES

ADDENDUM #01

SECTION 1: PURPOSE

The purpose of this addendum is to modify the original Statement of Services and Bid Submittal Form. Except as changed by this Addendum, all terms, conditions, scope of work, requirements, and deadlines in the original ITB and previous addenda remain unchanged.

1.1 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 6.5.2

1.2 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 6.6.5.23

1.3 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 6.7.3.9

1.4 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 6.7.3.10

1.5 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 6.16

1.6 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 6.20

1.7 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 9.2

1.8 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBT A, STATEMENT

OF SERVICES, SECTION 9.3

1.9 MODIFICATION OF ITB ATTACHMENT A, SAMPLE CONTRACT, EXHIBIT A, STATEMENT

OF SERVICES, SECTION 11.1

1.10 REPLACEMENT OF ITB, ATTACHMENT D – BID SUBMITTAL FORM

1.11 REPLACEMENT OF ITB, ATTACHMENT A – SAMPLE CONTRACT, EXHIBIT D –

SCHEDULE OF PRICES

SECTION 2: MODIFICATIONS

New language is indicated by bold underlined font, deleted language is indicated by strikethrough font.

2.1 MODIFICATION, SECTION 6.5.2

Batteries. Contractor shall provide and install up to three (3) replacement valve regulated batteries per individual UPS system per year under this Contract, including all labor, fees, and expenses. DAS will compensate Contractor for any additional replacement batteries provided at cost plus markup (X%) (10%) for parts, shipping, and proper disposal of used batteries.

2.2 MODIFICATION, SECTION 6.6.5.23

System Operational Test (including but not limited to Static Transfer Switch Operation, Battery Discharge, Bypass Switch Operation, Operation on Generator) as allowed by DAS.

Testing will be scheduled annually, outside of the Annual Preventative Maintenance to ensure system is working properly.

2.3 MODIFICATION, SECTION 6.7.3.9

Connection impedance; and Cell conductance testing

2.4 MODIFICATION, SECTION 6.7.3.10

This section removed in its entirety.

2.5 MODIFICATION, SECTION 6.16

Contractor shall provide a written confirmation that Contractor shall make available to DAS any additional parts of system upgrade parts requested by DAS that are beyond the scope of this Contract, at or below cost, plus markup (X%) (10%). All shipping costs must be prepaid and added to the invoice.

2.6 MODIFICATION, SECTION 6.20

Should the test be terminated during the on-site test process due to failure or incorrect operation of equipment that is not included in this Contract (building generator system or cooling system failures) or termination by DAS for other considerations, Contractor shall submit a proposal for repeating rescheduling the test, including rescheduled date(s). The fees for these Services must not exceed the prices outlined in, Exhibit D – Schedule of Prices, in this Contract. If rescheduling is required, Contractor shall bill at the rates provided in Exhibit D, “Additional services – Labor (as requested)”.

2.7 MODIFICATION, OF SECTION 9.2

Contractor may provide a quote for remote diagnostics and monitoring through a DID phone line an Ethernet or CAT6 based connection to existing SNMP that connects to the three (3) MGE UPS systems.

2.8 CLARIFICATION, OF SECTION 9.3

Contractor may provide pricing for a complete battery monitoring and recording system, including installation, for each of the individual UPS battery plants. At a minimum, the system must monitor and trend individual jar voltage, jar/interconnect impedance, string voltage, discharge current and duration, ambient room and battery temperatures and system status for each string of batteries. The system must provide continuous monitoring of battery plant and individual battery jar voltage during a discharge condition and provide for analysis of battery string and jar voltages and trends.

2.9 MODIFICATION, OF SECTION 11.1

Agency will be billed in advance of the annual services performed. Within thirty (30) calendar days following completion of the Annual Services, Contractor shall submit invoices to Agency Services performed outside of the annual services shall be billed separately within thirty (30) calendar days following completion of any additional services requested. for completed and approved Services performed, including any additional services requested.

2.10 REPLACEMENT OF ITB ATTACHMENT D – BID SUBMITTAL FORM

ATTACHMENT D – BID SUBMITTAL FORM is hereby removed in its entirety and replaced with the attached revised ATTACHMENT D – BID SUBMITTAL FORM.

2.11 REPLACEMENT OF ITB ATTACHMENT A – STATEMENT OF SERVICES – EXHIBIT D –

SCHEDULE OF PRICES

EXHIBIT D – SCHEDULE OF PRICES is hereby removed in its entirety and replaced with the attached revised EXHIBIT D – SCHEDULE OF PRICES.

SECTION 3: PROTEST

Requests for clarification, requests for change, and protests of Solicitation Addendum provisions addressed in this Solicitation Addendum must be received by the SPC by 2:00 P.M. (Pacific time) on July 10, 2023, or they will not be considered. DAS will not consider requests or protests of matters not added to or modified by this Solicitation Addendum.

SECTION 4: ATTACHMENTS

ITB Attachment D: BID SUBMITTAL FORM

ITB Attachment A, Exhibit D: SCHEDULE OF PRICES

ATTACHMENT D — BID SUBMITTAL FORM

Inclusive of all labor, parts, supplies, tools, training, travel, transportation, fuel, parking, equipment, expenses, etc., as necessary to provide DAS a complete package of preventative maintenance, repair service and support for the State Data Center UPS System.

ANNUAL SERVICE FEE – FOR PERFORMING THE ANNUAL SERVICES ENTIRELY $_____________________/EA

ADDITIONAL SERVICES – LABOR (as requested)

HOURLY – M-F, 8 AM – 5 PM $_____________________/HR

OVERTIME – Weekends and Holidays $_____________________/HR

OPTIONAL SERVICES PRICING (Not part of proposal evaluation award):

3.1.1 Remote diagnostics and monitoring through a network connection that connects to the three (5) MGE

UPS systems.

FEE $__________/EA

3.1.2 Complete battery monitoring and recording system, including installation, per Section 9.3 of

Attachment A, Sample Contract

3.1.3 Full replacement of UPS systems, including all labor, materials, parts, supplies, and inspection of replacements as requested by Agency for each of the five (5) UPS systems.

Inclusive Price per Module $_________/EA

3.1.4 Purchase and installation of all UPS Batteries. It is anticipated that this Option will not be utilized until 2025, as full replacement of all batteries was completed in October 2019. Contractor is to provide all labor and materials necessary as follows:

• Disconnect, remove, and dispose of the 680 existing UPS Batteries

• Provide and install 680 12v UPS 12-490MR Batteries.

FEE $____________/EA

EXHIBIT D — SCHEDULE OF PRICES

Inclusive of all labor, parts, supplies, tools, training, travel, transportation, fuel, parking, equipment, expenses, etc., as necessary to provide DAS a complete package of preventative maintenance, repair service and support for the State Data Center UPS System.

ANNUAL SERVICE FEE – FOR PERFORMING THE ANNUAL SERVICES ENTIRELY $_____________________/EA

ADDITIONAL SERVICES – LABOR (as requested)

HOURLY – M-F, 8 AM – 5 PM $_____________________/HR

OVERTIME – Weekends and Holidays $_____________________/HR

OPTIONAL SERVICES PRICING (Not part of proposal evaluation award):

3.1.1 Remote diagnostics and monitoring through a network connection that connects to the three (5) MGE

UPS systems.

3.1.2 Complete battery monitoring and recording system, including installation, per Section 9.3 of

Attachment A, Sample Contract

3.1.3 Full replacement of UPS systems, including all labor, materials, parts, supplies, and inspection of replacements as requested by Agency for each of the five (5) UPS systems.

Inclusive Price per Module $_________/EA

3.1.4 Purchase and installation of all UPS Batteries. It is anticipated that this Option will not be utilized until 2025, as full replacement of all batteries was completed in October 2019. Contractor is to provide all labor and materials necessary as follows:

• Disconnect, remove, and dispose of the 680 existing UPS Batteries

• Provide and install 680 12v UPS 12-490MR Batteries.

FEE $_____________/EA