Uniform Polos, Shirts, and Related Apparel

The Hillsborough County Board of County Commissioners is soliciting competitive sealed bids for the procurement of uniform polos, shirts, and related apparel through Invitation to Bid (ITB-26-00136), with bids due electronically via the County's Euna Procurement system by February 27, 2026, at 2:00 PM EST. The County seeks experienced and qualified suppliers with a proven and documented track record to provide ongoing and as-needed uniform inventory for a two-year contract period. The deliverables include twenty-three approved products spanning multiple categories: short and long-sleeve polo shirts from vendors such as Red Kap, Port & Company, Sport-Tek, and Elbeco; moisture-wicking tees and long-sleeve performance shirts; outerwear including rain jackets and microfleece vests; and headwear options such as trucker hats, knit caps, visors, and boonie hats, with all items requiring embroidered or screen-printed logos on designated locations and basic backpacks with embroidered logos also specified. All apparel items must be new, currently manufactured, of high quality, and durable, with the contractor responsible for coordinating with the County's Project Manager to determine logo designs, accommodating standard sizing from 2XS through 3XL and specialty sizing upon request. The contractor must assign a dedicated Account Manager with backup support available within 24 hours, maintain an established online catalog for future purchases, and deliver items within 30 days of purchase order receipt with Free on Board (FOB) destination pricing and all freight costs borne by the contractor. Award will be made to the lowest responsive and responsible bidder, with the County reserving the right to award by line item, group, or overall total net bid price as deemed in the County's best interest.

The solicitation does not identify specific set-aside designations or restrictions limiting the types of organizations that may respond, though all bidders must comply with E-Verify requirements and maintain current certifications and accreditations applicable to their industry. No incumbent vendors or current contractors are identified in the available procurement documents. Bidders are required to submit comprehensive documentation including a completed Substitute W-9 Form for tax identification purposes, a Drug-Free Workplace Certification Form demonstrating compliance with Florida Statute 287.087, a Certificate of Liability Insurance, and enrollment in the Direct Deposit Authorization program for payment processing. Insurance requirements are substantial, mandating Commercial General Liability coverage of $500,000 to $1,000,000 per occurrence, Automobile Liability at $300,000 to $1,000,000 combined single limit, Workers' Compensation with Employers' Liability coverage at $100,000 to $1,000,000, Professional Liability at $1,000,000 per claim, and Cyber Liability at $1,000,000 per claim or incident, with all carriers required to be A.M. Best-rated A-, Class 7 or better and authorized to conduct business in Florida. The estimated project value is $112,268.51 for the two-year contract period, with specialty sizing to be billed separately against a $25,000 allowance for unforeseen circumstances and unavailable items. Surety bonds are not required, and the County is a tax-exempt entity, meaning the contractor bears all tax, shipping, freight, handling, and miscellaneous charges as part of the quoted pricing.