Pre-qual for work uniforms, clothing & accessories, TC

Palm Beach County, Florida is seeking pre-qualified vendors to supply work uniforms, clothing, and accessories through a competitive procurement arrangement. The solicitation covers a comprehensive range of products including work shirts, dress shirts, polo shirts, moisture-wicking and UPF protection garments, work pants, shorts, sweatshirts, outerwear, lifeguard wear, fire-resistant clothing meeting NFPA Standard 70E, belts, and caps or hats. Prospective vendors must demonstrate compliance with all applicable state and local purchasing regulations, maintain current Business Tax Receipts, possess all required certifications and licenses, register in the Vendor Self Service (VSS) system, and comply with criminal history records checks where applicable. The pre-qualification process evaluates vendors based on their experience in providing uniform and clothing products, financial stability, production capacity, ability to meet quality and delivery standards, and customer service capabilities. The contract term spans sixty (60) months with an anticipated total value of $365,000, with individual projects not exceeding $99,999. The initial pre-qualification submission deadline was June 2, 2022, though new vendors may submit pre-qualifications at any time after that date for evaluation and addition to the pre-qualified vendor list. Once pre-qualified, vendors will receive invitations to submit itemized written price quotes for specific projects on an as-needed basis, with awards made on an all-or-none basis to the lowest total offer, and pricing fixed at unit prices submitted on quote response pages.

Palm Beach County has implemented specific set-asides and preference programs for this procurement, including a Small Business Enterprise (SBE) reserve requirement for contracts valued between $5,000 and $100,000, mandating that at least two to three quotations be solicited from certified SBE firms, with eligible certified SBE vendors receiving a ten percent (10%) price preference if their bid falls within that margin of the lowest responsive and responsible vendor. The solicitation is subject to Palm Beach County's Equal Business Opportunity (EBO) Ordinance and Commercial Non-Discrimination Policy, requiring compliance with Small, Minority, and Women Business Enterprise (S/M/WBE) participation goals on an as-needed project basis. A local preference provision extends a five percent (5%) discount to vendors maintaining permanent places of business in Palm Beach County or the Glades. The contract structure allows the County to request competitive quotes from the pre-qualified vendor list for individual projects, ensuring flexibility in vendor selection while maintaining quality standards. Payment shall be rendered only upon the County's satisfaction and acceptance of delivered items, with the Florida Prompt Payment Act applicable to all transactions under this solicitation. The anticipated contract value during the sixty-month term is $365,000, with no individual project award exceeding $99,999.