Umpire Services

The City of Kissimmee, located in Osceola County, Florida, is seeking umpire services for city-run sports leagues and tournaments through Request for Proposal (RFP) Number RFP2025-003. The procurement covers umpiring services for games at Fortune Road Athletic Complex and Denn John Fields, with a requirement for two certified umpires per game. The city anticipates between 300 to 325 games during the original 12-month contract term, with potential for two additional 12-month renewals, creating a maximum contract period of 36 months. Key deliverables include scheduling umpires, conducting training clinics, ensuring umpire certification with Slow Pitch Softball organizations, and managing game-related responsibilities. Proposals were due by 2:00 PM on January 31, 2025, with evaluation criteria focusing on price, quality, compliance with specifications, delivery capabilities, and the proposer's professional reputation. The successful proposer must provide a per-game, per-umpire fee and submit comprehensive references demonstrating their capability to fulfill the contract requirements.

The RFP includes a local vendor preference policy that may advantage Osceola County-based vendors if they match the lowest bid. Proposers must meet specific insurance requirements, including workers' compensation, comprehensive general liability, automobile liability, and umbrella liability coverage. Mandatory compliance provisions include E-Verify requirements, background checks, and maintaining a drug-free workplace. In the current procurement cycle, Osceola Umpires, LLC was the sole bidder, submitting a pricing proposal of $38.30 per umpire per game. While no specific set-aside designations for disadvantaged enterprises were explicitly outlined, the city reserves the right to accept or reject any proposals. The contract's estimated value could range between $11,490 and $12,497.50 based on the anticipated 300-325 games, calculated at the proposed rate of $38.30 per umpire for two umpires per game. Potential variations in game numbers may occur due to factors such as weather, participation levels, or public health emergencies.