UiPath RPA Platform Licensing & Support Annual Subscription

The County of San Mateo's Technology Services Department is issuing an Invitation for Bid (IFB) to procure a one-year subscription to the UiPath RPA Platform Licensing & Support service, representing an enterprise robotic process automation and intelligent automation solution. The required deliverables include one UiPath Flex AI Unit Bundle (60K), five Action Center Named Users (minimum quantity), two Automation Developer Named Users, two Unattended Robots, two Unattended Robot Test licenses, and one Support Gold Tier license, with the subscription period running from May 1, 2026, through April 30, 2027. The procurement objectives focus on acquiring comprehensive development tools, unattended software robots, AI processing capacity, human review interfaces, testing capabilities, and vendor technical support to enhance the County's automation capabilities. Qualified vendors must demonstrate a minimum of three years of experience within the past five years selling UiPath subscription services to government entities and possess the required UiPath certification or specialization level to support the proposed sale. All items must be sourced new and in original packaging from the manufacturer or authorized channels, with software licensed originally to the County as the original licensee. Evaluation will be based solely on total bid price, with the contract awarded to the lowest responsive bid from a qualified, responsible, and manufacturer-authorized vendor. The deadline for questions and comments is March 9, 2026, at 1:00 p.m., with bid submissions due by March 12, 2026, at 1:00 p.m. via the OpenGov portal; no bidder's conference or site visit is specified.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility beyond those standard qualifications are mentioned in the solicitation. Vendors must be registered and in active good standing with the System for Award Management (SAM) and maintain comprehensive general liability, motor vehicle liability, professional liability, and cyber liability insurance throughout the contract term, including privacy and network security, and technology errors and omissions coverage. All bids must comply with prevailing wage rates for public works, the County's Living Wage Ordinance, jury service ordinance requirements, nondiscrimination provisions, and various indemnification and confidentiality obligations. Invoicing and payment will occur on an annual basis; however, no specific funding source or budget amount is disclosed in the solicitation, leaving the contract value contingent on the lowest responsive bid received.