UDOT RFP- C-V2X and Related Equipment

The Utah Department of Transportation (UDOT) Procurement Services has issued a Request for Proposals (RFP) for C-V2X (Connected Vehicle-to-Everything) and related equipment, with proposals due by May 29, 2026. This solicitation seeks qualified vendors to provide hardware across six discrete device categories: C-V2X Roadside Units (RSUs), C-V2X On-Board Units (OBUs), Compact C-V2X OBUs, Roadside Processors (RSPs), Human Machine Interface (HMI) units, and On-Board Processors (OBPs), with vendors permitted to respond to one or multiple categories. All proposed equipment must be production-level devices with demonstrated customer installation and deployment experience, capable of FCC-compliant 5.895-5.925 GHz spectrum operation, and supporting SAE J2735 and J2945 message standards. The RFP employs a four-stage evaluation process: Stage 1 assesses mandatory minimum requirements on a pass/fail basis; Stage 2 conducts technical evaluation on a 0-5 point scale with responses requiring a minimum 60 percent threshold score to remain eligible; Stage 3 evaluates cost proposals with offerors' scoring costs required to fall within 300 percent of the lowest compliant cost for their respective device category; and Stage 4 determines final contract awards. All equipment must integrate with UDOT's mature V2X ecosystem, including approximately 1,688 deployed RSUs and 850 OBUs on agency fleet vehicles, and support interoperability across multiple Security Credential Management System (SCMS) vendors. Mandatory requirements include integrated hardware security modules with certificate management capabilities, engineering-level support at no cost during the warranty period, and a minimum two-year mandatory warranty covering performance, suitability, and defects. All proposals must be submitted electronically through the online bidding system, with pricing guaranteed for one year following contract award.

This solicitation anticipates multiple contract awards with no identified set-aside designations, and there are no restrictions limiting the types of organizations that may respond. Current UDOT V2X deployments include equipment from vendors Kapsch, Commsignia, and Ficosa, representing the existing infrastructure with which new hardware must integrate. The contract term is five years with no renewal options, and UDOT reserves the right to purchase on an as-needed basis without guaranteeing minimum or maximum expenditure amounts. Vendors must demonstrate business eligibility by completing mandatory certifications regarding debarment, suspension, conflicts of interest, outstanding tax liens, and responsiveness factors, and must comply with standard terms including commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, workers' compensation coverage, and E-Verify participation for Utah-based employees. All pricing submissions must include firm-fixed base hardware unit costs, with optional extended warranty and maintenance pricing for Year 3 extension, Years 4 and 5 extension packages, out-of-warranty diagnostics, and engineering support labor rates available for future procurement use; however, specific award values or total budget ranges are not disclosed in the solicitation documents.