UDOT IFB- UDOT Uninterruptable Power Supply System Maintenance and Repair

The Utah Department of Transportation (UDOT) has issued an Invitation for Bid (IFB Reference #DOT260155MP) seeking a qualified vendor to provide maintenance and repair services for two APC Uninterruptable Power Supply Systems serving critical UDOT infrastructure. The procurement covers a five-year contract term with no renewal options, requiring comprehensive preventive and emergency maintenance services for a Symmetra PX 100 KW unit with associated power distribution panel and battery enclosure at the UDOT Traffic Operation Center in Salt Lake City, and an APC Smart-UPS VT 10kVA unit at the UDOT Region 2 office. The vendor must provide factory-trained technician certifications throughout the entire contract period, conduct scheduled preventive maintenance inspections Monday through Friday between 8:00 a.m. and 6:00 p.m., respond to emergency service calls within four hours, and execute all maintenance activities including visual inspections, cleaning, alarm circuit status checks, calibration to factory specifications, operational checkouts with battery discharge testing, and complete battery maintenance with replacements as needed. The solicitation employs a two-stage evaluation process requiring vendors to first demonstrate qualifications through an executive summary, client references with contact information, and proof of factory-trained technician certifications before advancing to price evaluation, with award determined by lowest total solution price among responsible and responsive bidders. All materials, equipment, labor costs, travel, and expenses are included in the vendor's pricing, and replacement batteries or components must be compatible with existing equipment to maintain warranties. Proposals are due by February 13, 2026, with pricing guaranteed for one year following award; any subsequent price increase requests require equal guarantee periods and must be submitted at least 30 days prior to the effective date with supporting documentation such as federal market index analysis.

The solicitation does not indicate any set-aside designations or restrictions limiting competition to specific business types or disadvantaged enterprises, suggesting this is open to all qualified vendors meeting the specified requirements. No incumbent vendor or current contractor information is provided in the available solicitation documents. The contract requires vendors to comply with all applicable federal and state laws, maintain workers' compensation insurance, carry commercial general liability insurance of no less than one million dollars per occurrence and three million dollars aggregate, and possess commercial automobile liability insurance of one million dollars per occurrence if vehicles are used in contract performance. Specific budget or award value ranges are not disclosed in the available documentation, though pricing will be submitted in the exact format specified in the pricing form covering service renewal for the period 2026-2031, with costs itemized for each service component across all five contract years. The State of Utah retains standard procurement rights including the ability to terminate the contract for convenience with thirty days' written notice or for cause after providing a ten-day cure period, and all work products and deliverables become the exclusive property of the State Entity upon completion.