6-02. Scope of Work and Specifications 2026-01-22.doc
DOC document 38 KB Posted
- Solicitation number
- UDOT260155MP
- Issued by
- Utah
About this file
This is a Scope of Work document from the Utah Department of Transportation (UDOT) for a five-year requirements contract to provide maintenance and repair services for two APC Uninterruptable Power Supply Systems. The contract covers preventive and emergency maintenance services for UPS units located at the UDOT Traffic Operation Center in Salt Lake City and the UDOT Region 2 office. Service inspections must be scheduled Monday through Friday between 8:00 a.m. and 6:00 p.m., with emergency services available as needed. The specific equipment includes a Symmetra PX 100 KW unit with associated power distribution panel and battery enclosure at the TOC location, and an APC Smart-UPS VT 10kVA unit at the Region 2 office. The procurement will follow a two-stage bid process in which vendors must first demonstrate qualifications through submission of an executive summary, client references with contact information, and factory-trained technician certifications before advancing to price evaluation.
Qualified vendors must submit pricing according to the provided Pricing Form, with the lowest qualified bidder receiving contract award. All preventive maintenance activities include visual equipment inspections, cleaning, alarm circuit status checks, calibration to factory specifications, operational checkouts including battery discharge testing, and complete battery maintenance with replacements as needed. Emergency response personnel must be on-site within a minimum of four hours from the service call. All materials, equipment, and labor costs are included in the vendor's pricing, and any replacement batteries or components must be compatible with existing equipment to maintain warranties. The vendor must maintain factory-trained technician certifications throughout the entire contract period and provide the State with all applicable battery manufacturer warranty benefits.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4-03. Submittal Form- Vendor Set Up Form.pdf | ||
| 5-06. Submittal Form- Pricing.xlsx | XLSX spreadsheet | |
| 7-01. IFB General Bid Information.doc | DOC document | |
| 3-04. Submittal Form- Business Confidentiality- check fields.doc | DOC document | |
| 2-07. Submittal Form- Debarment or Suspension, Conflicts, Tax Lien, Responsiveness.docx | DOCX document | |
| 1-05. Attachment A- Agency Terms and Conditions.docx | DOCX document |
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Text version
SCOPE OF WORK
UnInterruptable Power Supply System
Maintenance and Repair
INTRODUCTION:
The Utah Department of Transportation (UDOT) is soliciting to enter into a 5-year requirements contract with a qualified Vendor to provide Maintenance and Repair Services for two APC Uninterruptable Power Supply Systems (UPSS). Certified Technicians will be required to perform the maintenance and repair services. The Vendor’s services include providing all materials, equipment and labor necessary to perform preventive and emergency maintenance for the APC UPSSs.
The APC UPS units are located at the UDOT Traffic Operation Center (TOC) and UDOT Region 2 (R-2) office.
This solicitation will be conducted under a 2-Stage bid process.
This 2-Stage Bid Process requires an internal review of the Vendor’s qualifications to perform the Scope of Work. If the Vendor is qualified based on the internal review, the Vendor will advance to the next step, which is the opening of the qualified Vendor’s bid prices for comparison with other qualified Vendors. The contract will be awarded to the lowest bid provided by the qualified Vendor.
Stage 1 - Qualification of a Vendor will be based on the ability to perform the Scope of Work as determined by UDOT internal review.
SUBMISSION REQUIREMENTS:
1. Vendor must submit a 1-page Executive Summary describing the Vendor’s qualifications.
2. Next, vendor must submit a list of the Vendor’s current and previous clients with client contact information provided.
3. Additionally, vendor must submit copies of factory-trained technician certifications with the bid that shall be maintained for the entire contract period.
Stage 2 – Qualified Vendor’s bids will be opened, and the lowest bidder will be selected and awarded the contract.
SUBMISSION REQUIREMENTS:
1. Vendor must submit Pricing as per the Pricing form. Forms submitted in a differing format may be determined as non-responsive and not subject for evaluation.
SCOPE OF WORK AND SPECIFICATIONS:
The UDOT TOC UPS is located at 2060 S 2760 W SLC, UT 84104 the system information is:
The UPS is a "Symmetra PX 100 KW"
Model: SYCF100KF
S/N: PD1234350070
The Power Distribution Panel
Model: 0G-PD150G6F
S/N: PI123360032
The Symmetra Battery Enclosure
Model: SYCFXR9
S/N: PD1317150018
For the R-2 UPS, located at 2060 2400 W Salt Lake City, UT 84104 The UPS is an "APC Smart-UPS VT 10kVA"
Model: SUVTPF15KB2F
S/N: PS1349131548
SERVICE SPECIFICATIONS:
1. Service inspections on both UPS units and batteries is required. These must be scheduled Monday to Friday 8:00 am to 6:00 pm.
2. Emergency services when needed during the term of the contract.
3. Maintenance will include all parts and remedial maintenance.
4. Shall be performed by company-trained representatives.
SCOPE OF PREVENTATIVE MAINTENANCE ACTIVITIES:
1. Consultation with the State Representative for information on problems via telephone 24/7.
2. Complete visual inspection of the equipment including the internal subassemblies, wiring harnesses, contractor’s cables and major components.
3. Clean any foreign material and dust from the internal compartments.
4. Status check of all alarm circuits.
5. Calibration of the equipment to proper factory specifications.
6. Operational checkouts of the system, transfers and battery discharges to include short duration battery run review.
7. Return the unit to operational service with normal load then verify and calibrate the output voltage.
8. An equipment and ambient condition report shall be given to the State Representative at the TOC and Region 2.
9. Provide complete battery maintenance on all battery systems.
10. Replace batteries as needed.
11. The batteries and/or components for the battery systems must be compatible with the existing products/equipment as not to void system or component warranties.
12. The contractor will provide the State with all the benefits applicable to the battery warranties as per their battery manufacturer’s agreement.
Emergency and unscheduled maintenance call outs:
1. Minimum acceptable emergency response time to have service personnel on site is four (4) hours.
2. Emergency and Unscheduled maintenance will be paid at the prices listed on the Pricing Form. No other per diem charges will be allowed.
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