UDOT IFB- Provide UDOT with 12-foot Power Reversing Gullwing Snowplow, with discount from OEM parts and labor rates

The Utah Department of Transportation (UDOT) has issued an Invitation for Bid (IFB) #UDOT260075JB to procure a 12-foot Power Reversing Gullwing Snowplow, along with associated Original Equipment Manufacturer (OEM) parts and labor rates. This five-year agency contract will be managed through UDOT's Division of Purchasing and Equipment Operations Division, with the primary objective of securing specialized snow removal equipment for state transportation infrastructure. The solicitation requires vendors to provide a comprehensive snowplow solution, including the equipment itself, with specific technical specifications detailed in the Scope of Work document. Bidders must demonstrate compliance with mandatory requirements, including having an authorized dealer within Utah with factory-trained personnel, maintaining an inventory of high-usage parts, and providing comprehensive documentation such as operator's manuals and repair manuals. The bid submission deadline is October 2, 2025, with all bids to be submitted electronically through the online bidding system, and any questions must be submitted through the same platform during the designated Question-and-Answer period. The contract will be awarded to the lowest-cost bidder among responsive and responsible vendors, with pricing guaranteed for the first year and potential subsequent adjustments with proper documentation.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations, suggesting the procurement is open to all qualified vendors. While no incumbent vendors are mentioned, the contract requires the successful bidder to have specific capabilities, including an authorized dealer within Utah and the ability to provide factory-trained personnel for support and maintenance. The technical specifications indicate the snowplow should weigh approximately 2,400 pounds, with potential considerations for heavier models based on special features. Vendors must provide a percentage discount off the published manufacturer's price list and an hourly shop rate, with the expectation of meeting federal and state safety regulations. The contract includes a minimum 12-month warranty, and the equipment is subject to acceptance inspection and performance testing upon receipt. The snowplow must be delivered by November 15th, with a pilot review model expected within 90 days after the purchase order is received. While a specific budget range is not explicitly stated, the comprehensive technical requirements and five-year contract duration suggest a significant investment in specialized snow removal equipment for Utah's transportation infrastructure.