TWRA Stone's River Gun Range Janitorial Services - UPDATED

The Tennessee Wildlife Resources Agency (TWRA) has issued a Request for Proposal (RFP) for janitorial services at the Stone's River Gun Range located in Davidson County, Antioch, Tennessee. The procurement seeks a two-year contract with one optional renewal for comprehensive cleaning services covering two buildings totaling approximately 3,900 square feet. Services will be performed two days per week (Mondays and Thursdays) for 110 business days annually, with work hours between 8:00 AM and 4:30 PM CST, excluding legal holidays. Required janitorial tasks include daily, weekly, and monthly cleaning activities such as bathroom sanitation, trash removal, floor cleaning, window washing, dusting, and general maintenance. The contractor must be comfortable working in a gun range environment, able to lift up to 50 pounds, and capable of performing detailed cleaning protocols. A mandatory site visit is scheduled for October 1, 2025, at 10:00 AM CST, and all questions and comments are due by October 9, 2025, at 1 PM CST, with proposals due by October 20, 2025. TWRA will provide all cleaning supplies and operational materials, while the contractor is responsible for supervision and maintaining high-quality cleaning standards.

Bidders must be registered in the State of Tennessee Supplier Portal and comply with various state regulations, including non-discrimination requirements and immigration laws. The contract will be awarded on a lowest-cost basis to the respondent meeting all requirements and criteria. Specific insurance requirements include workers' compensation, commercial general liability, and automobile liability insurance with predetermined coverage amounts. Potential bidders must complete various certifications, including confirming they are not on state debarment lists and agreeing to non-discrimination principles. While no specific set-aside designations were mentioned, vendors must use Internet Explorer or Firefox to access the Tennessee Edison Supplier Portal and submit US Dollar pricing. The contract term is 24 months, with the potential for a single 12-month renewal, not to exceed a total of 60 months. The State reserves the right to conduct clarifications or negotiations and may request revised cost proposals, with the maximum contract liability to be determined in the final agreement. The contract is subject to fund availability and can be terminated with appropriate notice.