BCMSP Janitorial Services - UPDATED

The Tennessee Department of Environment & Conservation, procuring on behalf of Bicentennial Capitol Mall State Park in Nashville, is soliciting bids for full-service janitorial services under ITB 32701-14020, with bids due October 28, 2026 at 2:00 PM CDT and a mandatory pre-bid conference on October 15, 2026 at 10:00 AM CST at the Visitor Center, 600 James Robertson Parkway.

The scope covers seven-day-per-week cleaning operations from 7:00 AM to 8:00 PM (November 1 to March 15) and 7:00 AM to 10:00 PM (March 16 to October 31) across public areas, restrooms, office spaces, operational buildings (including the Carillon building), and grounds. The contractor must furnish all personnel, expendable supplies (toilet tissue, hand towels, waste liners), cleaning supplies (glass cleaner, disinfectant, polish), equipment (buffers, vacuums, mops), air fresheners, and uniforms. Hand soap is provided by the park. All contractor personnel must complete security sign-in/sign-out, wear uniforms, and comply with parking and vehicle protocols. The contractor designates, supervises, and trains all personnel and maintains monthly itemized invoices with 30-day payment terms.

The contract has a 24-month base term with a state option to extend an additional 180 days under identical terms. The estimated maximum liability is $200,000. Performance begins November 9, 2026. Bidding requires submission of a fixed monthly rate for comprehensive services and an hourly rate for additional authorized work. All respondents must conduct mandatory site visits prior to submission to take measurements and examine premises. Prices must remain firm for 730 days from execution; increases above 7% require contract amendment and independent cost documentation.

Bidders must register with the Tennessee Department of Revenue for sales and use tax, confirm non-debarred status, attest Iran Divestment Act and foreign adversary compliance, and submit responses through the Tennessee Edison Supplier Portal. Subcontracting requires prior written approval. Written questions are due October 19, 2026 at 2:00 PM CST. Contact: Sydney Loomans, 615-253-7266, Sydney.Loomans@tn.gov.