32801-13734_-_Amendment__1.pdf
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- Solicitation number
- Event 32801-13734
- Issued by
- Davidson County, Tennessee
About this file
This document is an Amendment #1 to an Invitation to Bid (ITB) #32801-13734 issued by the Tennessee Wildlife Resource Agency (TWRA) for janitorial services at the Stone's River Gun Range. The contract is for two years, covering 110 business days per year (2 days per week for 52 weeks), totaling 220 billable days. Bidders are instructed to submit their bids based on a daily rate through the Edison system, with the option to mail bids if unable to submit electronically. TWRA will provide all supplies and equipment, while the contractor is responsible for providing labor and skills.
The previous contract was valued at $90.00 per day or $10,125.00 per year. The scope of work includes standard daily cleaning, with specific clarifications that deep cleaning, floor scrubbing, buffing, and waxing are not part of this contract. Mopping floors is included. The contract will be awarded to the respondent who meets all requirements and criteria at the lowest cost. Bidders seeking additional information about previous bid documents must submit a public records request with a copy of their driver's license to twra.recordreq@tn.gov. Invoicing will be done monthly, despite the daily rate basis of the contract.
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Text version
Amendment # 1 Page 1 of 2
STATE OF TENNESSEE
TENNESSEE WILDLIFE RESOURCE AGENCY
INVITATION TO BID # 32801-13734
AMENDMENT #1
FOR TWRA Stone’s River Gun Range Janitorial Services
DATE: October 9, 2025
ITB # 32801-13734 IS AMENDED AS FOLLOWS:
1. State responses to questions and comments below amend and clarify this ITB.
Any restatement of ITB text in the Question/Comments shall NOT be construed as a change in the actual wording of the ITB document.
PAGE
QUESTION / COMMENT STATE RESPONSE
1. Who is responsible for ordering supplies?
See Specifications D.4 & D.5-- TWRA is to provide supplies and equipment.
2. Are we allowed to use our own cleaning supplies and chemicals, provided we share SDS/MSDS sheets and follow your approved product list?
See Specifications A.2, D.4, & D.5.
Contractor is to provide labor and skills. TWRA to provide supplies and equipment.
3. Should we also submit bids to include both providing our own supplies and a bid to include the site providing the supplies and materials?
Bid is based on the following:
Contractor is to provide labor and skills. TWRA is to provide supplies and equipment.
4. Will scrubbing floors be part of this contract?
Who will provide the scrubbing machine?
Deep cleaning and utilizing a buffing or scrubbing machine is not part of this contract.
Mopping the floors are part of this contract.
5. For the “floor scrub & detail clean once per month,” please confirm that this service is expected monthly. We have our own auto-scrubber and detailing equipment and can perform this in-house.
Deep cleaning and utilizing a buffing or scrubbing machine is not part of this contract.
Mopping the floors are part of this contract.
6. Should there be a separate bid for deep cleaning such as a strip and wax monthly, quarterly, or upon request option?
Deep cleaning and waxing the floors is not part of this contract.
7. What was the previous bid cost for this project?
The previous bid was $90.00 per day or $10,125.00 per year.
Amendment # 1 Page 2 of 2
PAGE
QUESTION / COMMENT STATE RESPONSE
8. Are you able to share the previous contract value and the bid documents that were submitted for the last award?
The previous bid was $90.00 per day or $10,125.00 per year.
The bid documents need to be requested through a public records request. Send your request and a copy of your driver’s license to twra.recordreq@tn.gov.
9. Should we submit our bid to include the daily, weekly, and monthly cleaning together or can we submit them separately?
See Specification A.3. Bid is based on a daily rate.
10. How should I place the bid?
Enter your bids in Edison.
If you are unable to place your bid in Edison, see Term 3.9 in the Terms & Conditions on how to mail in your bid.
11. Can you explain what the 110 refers to?
The contract is based on a 2 business days per week for 52 weeks totaling 110 days in a year.
(2 days x 52 weeks = 110 business days). The contract will be based on being billed daily for days worked, not a monthly flat rate. The amount to be bid is based on cost per day.
This is a 2-year contract, meaning 220 billable days to be bid.
The bids are based on a daily rate.
However, TWRA shall be invoiced monthly. See the Terms & Conditions for invoicing requirements.
12. Award is based on what?
See the Terms & Conditions document, specifically Term 2.1.
A single contract will be awarded for all line items to the respondent whose response meets the requirements and criteria set forth in this ITB at the lowest cost.
2. ITB Amendment Effective Date. The revisions set forth herein shall be effective upon release.
All other terms and conditions of this ITB not expressly amended herein shall remain in full force and effect.
mailto:twra.recordreq@tn.gov
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