TWRA Region 2 Office Janitorial Services - UPDATED

The Tennessee Wildlife Resources Agency (TWRA) is soliciting competitive bids for janitorial services at its Region 2 Office located at 5105 Edmondson Pike in Nashville, Tennessee. This is a one-year contract with one optional renewal period, with services commencing on April 20, 2026. The procurement encompasses comprehensive janitorial services for approximately 13,397 square feet, including daily tasks such as cleaning and sanitizing bathrooms, emptying trash containers, and mopping floors; weekly tasks including windowsill cleaning and entrance area maintenance; and monthly tasks such as spot cleaning, dusting blinds, and polishing fixtures. The contractor must provide labor for up to two employees working five hours per day, Monday through Friday, between 8:00 AM and 4:30 PM CST, with pricing based on 260 business days annually and payment only for days worked. Excluded services are deep carpet cleaning, floor stripping and waxing, and exterior window cleaning. Required qualifications include the ability to lift 25 to 50 pounds, workers' compensation and general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and registration with the Tennessee Department of Revenue. The solicitation period runs from March 2, 2026, through March 24, 2026, at 1:14 PM CDT, with written questions due by March 16, 2026, at 1:00 PM CST. Site visits are available on March 9, 2026 (10:00 AM and 1:00 PM CST) and March 12, 2026 (11:00 AM and 2:00 PM CST), and site inspection is mandatory. Award will be made to the lowest-cost responsive and responsible bidder, and all bids must be submitted through the State of Tennessee Supplier Portal with pricing offers remaining firm for 90 days.

There are no specified set-asides or restrictions limiting eligibility to particular organization types or disadvantaged enterprises. No incumbent contractor information is provided in the solicitation documents. All prospective bidders must register with the State of Tennessee Supplier Portal prior to contract issuance and comply with all Tennessee state laws, including attestations regarding the prohibition of illegal immigrant workers and compliance with the Iran Divestment Act, with semi-annual re-attestation required throughout the contract term. Bidders must provide documentation of sales and use tax registration with the Tennessee Department of Revenue or evidence of tax exemption. The solicitation documents do not specify an estimated contract value or budget range; however, bidders must submit unit pricing for janitorial services on a daily rate basis. The state retains the right to conduct clarifications and negotiations with one or more respondents, potentially across multiple rounds, and reserves the right to cancel the solicitation entirely, reject any or all responses, or award based on initial responses without negotiation.