Tree Trimming Stump Removal Services

The Pennsylvania Department of Transportation (PennDOT) District 12 is soliciting sealed bids for Tree Trimming Stump Removal Services in Washington County, with a deadline of March 12, 2026. The procurement encompasses tree trimming and stump removal services for all State Routes, PennDOT facilities, and other areas under the department's jurisdiction within Washington County. The scope includes four primary pay items: (1) tree trimming services utilizing a five-person crew with trimmer lift equipment (minimum 55-foot extension), dump truck with chip box, and trailer-mounted brush chipper; (2) stump removal services with a three-person crew and stump cutter equipment; (3) on-call emergency trimmer lift services available within three hours with a guaranteed minimum of four hours per callout; and (4) work zone traffic control services with shadow vehicles for freeway and expressway operations. All waste materials including chips, mulch, leaves, and branches must be hauled away and disposed of at approved sites within two hours of the work zone, with fly chipping permitted only under specific instructions. Required qualifications include a Project Manager with minimum two years of tree trimming management experience and a Working Foreperson with four years of tree trimming experience plus three years of trimmer-lift and climbing experience. The contractor must possess a Pennsylvania Department of Agriculture Pesticide Application Business License and employ at least one certified pesticide applicator with Category 10 right-of-way certification. Additional mandatory submissions include completed Contractor Information Forms, Prior Experience Forms documenting three similar projects completed within the past three years, Contractor Personnel Resumes, Roadside Equipment Inspection Forms listing all vehicles and equipment, Contractor Safety Record Forms with three years of OSHA 300A logs and TRC/DART rates, and Certified Pesticide Applicator Licensing Forms. The contract is estimated at one year with four optional one-year renewal terms at the Commonwealth's discretion, with a 2 percent increase per renewal and the right to extend any single term for up to three months. All bids must be submitted electronically through the PA Supplier Portal (www.pasupplierportal.state.pa.us) by March 12, 2026, with technical support available through the Supplier Service Center at (877) 435-7363, option #1.

This procurement is restricted exclusively to DGS-certified small businesses under Pennsylvania's Small Business Procurement Initiative (SBPI) established by Executive Order 2011-09; non-certified businesses are ineligible to submit bids or receive awards. Bidders must obtain self-certification with the Department of General Services prior to bid submission and include a copy of their certification with their bid response. The Commonwealth intends to award the contract to the lowest responsive and responsible bidder, though it reserves the right to award by line item if deemed advantageous. Required insurance includes workers' compensation coverage as mandated by law and comprehensive general liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence for both bodily injury and property damage. Contractors must comply with Pennsylvania's Enhanced Minimum Wage provision of $15.00 per hour (subject to annual cost-of-living adjustments beginning July 1, 2023) and all federal and state nondiscrimination, ADA, and worker protection laws. Additional mandatory certifications include the Worker Protection and Investment Certification Form (BOP 2201), compliance with Contractor Responsibility Provisions including verification of non-debarment status, and establishment of ACH banking information within ten days of contract execution for electronic payment processing through the Commonwealth's preferred payment method. No pre-bid conference will be held; bidders may submit written questions to the Issuing Officer within 48 hours of the bid opening date, with answers provided at the Commonwealth's discretion.