Tree Trimmer with Telescoping Boom w/o Operator

The West Virginia Department of Transportation (WVDOT), specifically District 2, is seeking to establish an open-end master agreement for leasing tree trimming equipment without operators through a Centralized Request for Quote (CRFQ DOT2600000038). The procurement targets five specific counties: Cabell, Lincoln, Logan, Mingo, and Wayne, with a requirement for five total equipment units. The solicitation seeks three specific types of tree trimmers: a rubber-tired 75-foot telescoping tree trimmer (comparable to Kershaw Skytrim 75 G3 or Jarraff All Terrain), a rubber-tired 55-foot telescoping tree trimmer (comparable to Kershaw Skytrim Mini 55TH or Mini-Jarraff Urban), and a truck bed-mounted 75-foot telescoping tree trimmer for over-the-road mobility. Equipment must feature carbide-tipped blades with a minimum 24-inch diameter and comply with all federal and state safety regulations. Key submission deadlines include technical questions due by November 13, 2025, at 10:00 a.m., and final bids due on November 20, 2025, at 1:30 p.m. Vendors must submit pricing for daily, weekly, and monthly lease rates, with the state intending to award to the top three responsible vendors offering the lowest compliant bids.

The solicitation applies reciprocal preference to non-resident vendors and provides opportunities for small, women-owned, and minority-owned businesses. Non-resident vendors must identify themselves in writing and be properly certified under W. Va. CSR 148-22-9 prior to contract award. Vendors must be registered with the West Virginia Purchasing Division and potentially pay a $125 registration fee. While specific budget ranges are not explicitly detailed, vendors must provide comprehensive pricing information including equipment specifications, manufacturer details, and mobilization costs calculated on a per-mile basis. The contract allows for lease periods defined as days, weeks, or months, with a lease day constituting agency possession of four or more hours. Vendors are expected to maintain equipment, provide daily/weekly maintenance checklists, and cover fuel, oil, and lubricant expenses. The state will accept payment via purchasing cards, and vendors must be prepared to deliver standard orders within 24 hours and emergency orders within an agreed timeframe.