Summary: Request for Quotation - Rotary Saw Tree Trimmer with Telescoping Boom System

This is a Request for Quotation issued by the West Virginia Purchasing Division on behalf of the West Virginia Division of Highways District 2 for the lease/rental of rotary saw tree trimmer equipment with telescoping boom systems without operators. The solicitation covers five counties: Cabell, Lincoln, Logan, Mingo, and Wayne. The contract seeks three pieces of equipment: a rubber-tired 75-foot telescoping tree trimmer comparable to a Kershaw Skytrim 75 G3 or Jaraff All Terrain model; a rubber-tired 55-foot telescoping tree trimmer comparable to a Kershaw Skytrim Mini 55TH or Mini-Jaraff Urban model; and a truck bed-mounted 75-foot telescoping tree trimmer for over-the-road mobility comparable to a Kershaw Skytrim 75HRT. All equipment must have carbide-tipped blades with a minimum diameter of 24 inches, appropriate telescoping reach capabilities, and all required safety features per Federal and State law. Vendors must submit pricing for daily, weekly, and monthly lease rates on the Pricing Pages and provide equipment descriptions including manufacturer name, model number, and serial number. The contract is intended to award to the top three responsible vendors providing the lowest bids meeting all specifications, with an open-end continuing basis. The contract term is not explicitly specified in the document as revised October 27, 2014.

Pricing must be submitted electronically through wvOASIS or as an Excel document, with mobilization costs calculated per mile on a one-way basis from the vendor's base location to the WVDOH project site. The WVDOH will provide delivery route mileage calculations using Straight-Line Diagrams for in-state deliveries and Google Maps for out-of-state routes. Vendors must accept payment via the State of West Virginia Purchasing Card for all orders. Lease/rental periods are defined as days, weeks, or months, with a lease day consisting of agency possession not down for maintenance or repair for four or more hours. Equipment downtime exceeding four hours is not billable. The vendor must maintain equipment at the WVDOH's expense, provide daily/weekly maintenance checklists, and cover fuel, oil, and lubricants. The WVDOH assumes risk of loss for equipment in its possession except for losses caused by vendor defects, with total losses defined as equipment disappearance or damage exceeding 75 percent of market value. Vendors must deliver standard orders within 24 hours and emergency orders within an agreed timeframe, maintain sufficient inventory to fulfill contract obligations, provide quarterly and annual reporting, and designate a primary contract manager available during normal business hours.