Trash Compactor Rental, Trash Removal and Disposal Services

This is a Request for Quotation (RFQ) issued by the West Virginia Office of Shared Administration (OSA) Purchasing Division on behalf of the Department of Health Facilities for trash compactor rental, trash removal, and disposal services at Welch Community Hospital located at 454 McDowell Street, Welch, WV 24801. The solicitation seeks competitive bids to establish an Agency Master Agreement contract for three primary service components: monthly rental of one 35-cubic-yard compactor equipped with all-steel self-contained construction, 3-phase 208-volt electric hookup, and weekly maintenance inspections for 12 months; bi-weekly trash haul service consisting of every-other-Monday pickup and transfer to landfill for 26 weeks; and tonnage-based pricing for approximately 220 tons annually. The compactor must be installed with on-site training at no additional cost, and vendors must include all delivery, installation, fuel surcharges, transfer costs, and travel expenses in unit pricing with no separate reimbursement permitted. Vendors must be registered with the West Virginia Secretary of State's Office and licensed by the Public Service Commission to dispose of refuse, and contract award will be made solely to the vendor providing the lowest grand total price meeting all specified requirements. The question deadline is June 17, 2025, at 10:30 A.M., with written questions directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov, and quotations must be submitted to the OSA Purchasing Division, One Davis Square, Room 111, Charleston, WV 25301, by June 26, 2025, at 1:30 P.M., either through the WVOASIS electronic system or via mail/hand delivery.

The solicitation documents do not specify set-asides for disadvantaged business enterprises, women-owned businesses, or other designated contractor categories in the primary procurement materials, though the Federal Funds Addendum establishes affirmative steps to utilize minority and women-owned business enterprises and requires compliance with domestic preference requirements for products produced in the United States for the federal funds portion of the contract. No incumbent vendor or current contractor information is identified in the provided solicitation documents. The contract is partially or wholly funded by federal funds and incorporates comprehensive federal compliance provisions including Davis-Bacon wage requirements for applicable work, anti-kickback provisions, Contract Work Hours and Safety Standards Act compliance, equal employment opportunity requirements, and debarment and suspension certifications for awards exceeding specified thresholds. The specific award value or budget range is not disclosed in the solicitation materials; pricing will be determined entirely through vendor quotations submitted in response to the three service line items. Payment will be made monthly in arrears upon invoice submission, with vendors required to designate a primary contract manager available during normal business hours and subject to immediate contract cancellation for failure to perform services or comply with specifications.