Transformer Oil Testing

The State of Utah Division of Purchasing, on behalf of the Department of Corrections, is issuing an Invitation for Bid (IFB) to procure transformer oil testing services for two correctional facilities: the Central Utah Correctional Facility (CUCF) and the Utah State Correctional Facility (USCF). The procurement seeks an all-inclusive transformer oil testing solution including sampling kits, laboratory analysis, and comprehensive reporting services. The contractor shall provide sampling kits on an as-needed basis and conduct testing of an estimated twenty-two transformers per year across a three-year cycle, encompassing forty-four transformers at USCF and twenty-two transformers at CUCF. Required laboratory testing includes chemical analyses for moisture content, acidity, and interfacial tension, along with visual inspection, inhibitor content, furan analysis, and PCB screening as specified by the State. Detailed written reports comparing results to IEEE/IEC acceptable limits must be submitted electronically within thirty business days of sample collection, with all shipping, handling, storage, and delivery costs included on an F.O.B. destination basis. The contract term is five years with a mandatory two-year pricing guarantee, and the single award will be made to the lowest cost responsive and responsible vendor based on all-inclusive bid price per transformer testing kit. The IFB was posted January 29, 2026, with a due date of February 12, 2026, and bidders must submit responses through the U3P system by the closing deadline, with questions submitted during the designated question and answer period.

The solicitation documents do not identify specific set-asides or restrictions limiting participation to particular enterprise categories. However, all responding vendors must comply with Utah Code Annotated 63G-6a and Administrative Code R33, certify non-engagement in boycotts of the State of Israel under UCA 63G-27, and confirm they are not providing forced labor products or technology from restricted foreign entities. Contractor personnel requiring facility access must submit to background checks and security clearance procedures, with strict prohibitions on individuals with felony convictions or two or more misdemeanor convictions from entering UDC premises without written exception approval from the Division Director. The vendor prerequisites document, State Standard Terms and Conditions, and UDC-specific terms require contractors to maintain workers' compensation and commercial general liability insurance with minimum limits of one million dollars per occurrence, comply with OSHA blood-borne pathogen standards, and complete mandatory orientation or training prior to contract implementation. No incumbent vendor or existing contractor is identified in the procurement documents, and no specific budget range or award value is disclosed; rather, the evaluation will be determined solely by the total cost shown in the cost sheet submission. Monthly invoicing is required by the 10th of each month for services delivered during the previous month, submitted to the Utah Department of Corrections Finance Department.