Trane Centrifugal Water Chillers (DGS-OTA)

The California Department of General Services (DGS) is conducting a competitive procurement for two Trane Centrifugal Water Chillers (Model CVHF048) for the California Department of Education's Fremont School for the Deaf in Riverside County. The solicitation, identified as IFB #0000033681, seeks new, current production chillers with specific technical requirements, including a 485 nominal ton capacity, AdaptiView controls, two-stage compressor, 460V/3-phase power supply, and R514A refrigerant. Authorized Trane resellers are invited to submit bids, with technical specifications mandating factory startup by a Trane field engineer, compliance with ASHRAE 90.1 standards, and comprehensive warranty provisions. The bid submission deadline is January 29, 2025, at 2:00 PM PT, with a public bid reading scheduled for 3:00 PM PT the same day via Microsoft Teams. Bidders must email submissions to OTA@dgs.ca.gov with a maximum file size of 150 MB, and the procurement will be awarded on an "All or None" basis to the responsive and responsible bidder with the lowest cost.

The solicitation includes flexibility for small businesses, with a 5% bid preference available for certified small business participants, though the Disabled Veteran Business Enterprise (DVBE) participation requirement has been waived for this specific procurement. Contractors must comply with administrative requirements, including operating in a tobacco-free environment, adhering to security protocols, and minimizing interference with state operations. The state has reserved an additional 10% of the bid amount for potential state-requested options, upgrades, or unanticipated tasks, which will be documented through a Work Authorization Form. Delivery is required within 120 calendar days after purchase order receipt, with F.O.B. Destination and Freight Prepaid terms. While no specific incumbent vendor is mentioned, the procurement requires a minimum one-year Original Equipment Manufacturer warranty, with options for extension. The total project scope involves delivering two chillers to the Fremont School for the Deaf, with a focus on precise technical specifications and operational integration.