Traffic warning devices, rental/DEL/set-up

Palm Beach County Board of County Commissioners issued Invitation for Bid (IFB) #22-037/JM for a 12-month term contract with four optional 12-month renewal periods to procure traffic warning devices rental, delivery, setup, and pickup services. The solicitation encompasses 21 line items in Lot #1 (general traffic control) and 20 line items in Lot #2 (emergency response), including Type I, II, and III barricades with various lighting configurations; water-filled barriers; traffic cones; trailer-mounted flashing arrow boards; sandbags; construction and warning signs in multiple sizes; Type B high-intensity lights in red and amber; trailer-mounted solar message centers; drum barricades; and traffic control plan design services. Estimated 12-month quantities range from 2 units for drum barricades to 6,300 units for Type II barricades with Type A flashers. Bidders must submit daily rental rates per warning device with extended prices calculated against the 12-month estimated quantities, with all pricing inclusive of rental, delivery, setup, pickup, labor, equipment, materials, transportation, fuel, insurance, and replacement fees. Emergency delivery and setup services must be completed within two hours of receiving a delivery order, while standard delivery is required within 48 hours. Qualifying bidders must provide three professional references demonstrating prior experience providing similar traffic warning device services within the past three years, possess a Palm Beach County Local Business Tax Receipt (Occupational License), maintain Commercial General Liability insurance of $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440. Bids were due January 26, 2023, and all submissions must be on an all-or-none basis with pricing for every line item; the County reserves the right to refuse equipment not in good operating condition and to reject any or all bids.

The solicitation documents do not specify set-asides for disadvantaged, minority-owned, women-owned, or small business enterprises, though Palm Beach County requires bidders to complete an Affirmative Procurement Initiative (API) schedule form to document participation of certified small and minority business subcontractors and sub-consultants, with only firms certified by Palm Beach County as of the solicitation due date eligible to meet the Equitable Business Opportunity (OEBO) Affirmative Procurement Initiative requirements. No incumbent contractor information was identified in the solicitation documents. Vendors must comply with all commercial non-discrimination requirements, equal business opportunity ordinance provisions, E-Verify employment eligibility verification, and criminal history records check requirements. The contract is governed by Florida law with jurisdiction in Palm Beach County courts, and the County reserves the right to increase or decrease quantities as necessary without imposing minimum order requirements on successful bidders. No specific award values or budget ranges were disclosed in the available solicitation documents, with pricing determined competitively through the sealed bid submission process.