Traffic warning devices, rental/delivery/set-up of(RE-QUOTE)

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for the rental, delivery, and set-up of traffic warning devices on a term contract basis, with a submission deadline of December 2, 2020, at 4:00 p.m. Palm Beach County local time. The procurement seeks firm, fixed daily rental rates for a comprehensive range of traffic control equipment including Type I, II, and III barricades, vertical panels, water-filled barriers, cones, flashing arrow boards, sandbags, signage in various sizes, Type B high-intensity lights, and trailer-mounted solar message centers, with estimated quantities over a twelve-month period ranging from 2 units for drum barricades to 6,300 units for Type II barricades with Type "A" flashers, plus five traffic control plan designs. The successful quoter must demonstrate a satisfactory performance record through a minimum of three references from similar work completed within the past three years and must maintain minimum insurance coverage including $500,000 Commercial General Liability, $500,000 Business Auto Liability, and Workers' Compensation coverage in accordance with Florida Statute Chapter 440. The quoter is responsible for all costs including mobilization, demobilization, transportation, fuel, insurance, replacement fees, set-up, and incidental expenses within the quoted daily rental rate, and must provide emergency response delivery and set-up within two hours of notification with standard delivery within 48 hours. Award shall be made on an all-or-none basis to the lowest responsive and responsible quoter, with the resulting contract issued for a twelve-month term or until the estimated amount is expended, at the County's discretion, and with an option to renew for four additional twelve-month periods upon mutual written agreement with original terms and unit prices maintained.

The procurement is subject to applicable Small/Minority/Women-Owned Business Enterprise (S/M/WBE) provisions and local preference ordinances, which provide a potential 5 percent preference reduction for quoters with permanent places of business in Palm Beach County or the Glades. No incumbent vendors or current contractors were listed in the solicitation documents, and no specific budget range or award value was disclosed in the available materials. Responses were acceptable via fax or email submission. The County reserves the right to increase or decrease quantities as necessary to meet actual requirements and retains responsibility for all loss, damage, maintenance, and daily servicing of warning devices supplied by the successful quoter, with the vendor assuming sole responsibility for equipment maintenance and daily servicing during the contract term.